TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Daniel Basore, Engineering Supervisor
SUBJECT: Project Creation and Budget Amendment for the “American Canyon Library Remodel”, PW 25-09
RECOMMENDATION
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Approve and authorize creation of Capital Improvement Project 25017 for the “American Canyon Library Remodel”, PW 25-09; and approve a budget amendment. (Fiscal Impact: $20,000 Expense; Library Fund; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The American Canyon Library opened on August 14, 2012, in the remodeled Crawford Building, a location used previously as the American Canyon City Hall. The American Canyon Library is owned by the City of American Canyon and leased by Napa County. The lease agreement obligates Napa County to maintain the interior of the building (walls, windows, doors, flooring), along with the entrance doors, plumbing and light fixtures. The City of American Canyon is responsible to maintain the exterior of the building and surrounding property.
No improvements have been made to the building since it opened in 2012 and interior maintenance is needed. The American Canyon Library Remodel will update the facilities interior furnishings, flooring, paint, and bathroom doors. The library has a separate CIP Division where funds are held to be utilized when capital improvements are needed to maintain the facilities. The funds requested today will fund the project through the design phase. Project construction is anticipated to occur in the Summer of 2025 and will require a temporary closure of the library. Staff will return to the Board once design is complete to request approval of plans and specifications and advertisement for bid and provide an update on the estimated closure duration and dates.
Requested Actions:
1. Create a new project for the “American Canyon Library Remodel”, PW 25-09,
2. Approve Budget Amendment to increase Engineering Services by $20,000 (Fund 2020, Sub-Division 2020502, Project 25017, Account 52145) offset by use of Fund Balance.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
To provide the library an updated bright and fresh interior with durable finishes. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
The construction appropriations are not budgeted and will need to be brought back to the board at a future meeting requesting additional use of fund balance. |
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Consequences if not approved: |
The interior of the American Canyon Library will not be updated. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.