TO: Board of Directors
FROM: Steve Lederer, UVWMA Manager
REPORT BY: Kat Chambers, Staff Services Analyst II
SUBJECT: Approve an additional one-year term to Amendment No. 3 of Agreement No. 200367D with Colantuono, Highsmith & Whatley (CH&W), extending the agreement through April 20, 2027.
RECOMMENDATION
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APPROVE AN ADDITIONAL ONE-YEAR TERM TO AMENDMENT NO. 3 OF AGREEMENT NO. 200367D WITH CH&W.
DISCUSSION AND REQUESTED ACTION: Approve an additional one-year term to Amendment No. 3 of Agreement No. 200367D with Colantuono, Highsmith & Whatley (CH&W), extending the agreement through April 20, 2027. (Fiscal Impact: $50,000; Upper Valley Waste Management Agency Fund 8200, Subdivision 8200000, Not Budgeted; Discretionary)
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BACKGROUND
On April 21, 2025, the UVWMA Board approved Amendment No. 3 to Agreement No. 200367D, extending the agreement through April 20, 2026, and authorizing extensions for one-year terms at the UVWMA Board’s option.
CH&W has provided legal services to the Agency for more than five (5) years, bringing valuable historical knowledge, familiarity with Agency documents, and expertise in Agency procedures. This continuity of service remains important as the Agency advances its current and future initiatives.
Staff recommends extending the term for an additional one-year term to continue legal services with CH&W. The maximum annual contract amount will remain unchanged at $50,000.
Approval of this action will maintain continuity of legal support and preserve access to CH&W’s long-standing expertise and knowledge.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Where is it budgeted? |
This legal expense would be budgeted in Subdivision 8200000, Account 52140. |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Legal Counsel is necessary for the Agency, CH&W has provided quality service to the Agency for more than five years and holds valuable knowledge and experience that will serve the Agency effectively in the future. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Annual legal expenses will be included in future annual budgets as needed. |
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Consequences if not approved: |
The Agency would be without legal counsel until a new firm could be found and retained. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by CEQA Guidelines section 15378 because the activity will not result in direct or reasonably foreseeable indirect physical change in the environment.