TO: Board of Supervisors
FROM: Christine Briceño, Chief Human Resources Officer
REPORT BY: Joy Cadiz, Staff Services Manager
SUBJECT: First Amendment to Agreement No. 230412B with Self Insured Services Company d.b.a. Benefit Coordinators Corporation
RECOMMENDATION
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Approve and authorize Amendment No. 1 to Agreement No. 230412B with Self Insured Services Company d.b.a. Benefit Coordinators Corporation, to provide specialized services related to the Consolidated Omnibus Budget Reconciliation Act (COBRA) administration and leave of absence/retiree billing, effective July 1, 2026. (Fiscal Impact $60,000 Expense; Budgeted; Discretionary)
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BACKGROUND
On May 16, 2023, the County entered into an agreement with Self-Insured Services Company, d.b.a. Benefit Coordinators Corporation to provide specialized services related to COBRA administration and leave of absence/retiree billing.
The Contractor will act as the COBRA Administrator for the County and provide administrative services to assist the County in complying with the continuation of coverage provisions of COBRA. This Amendment extends the term of the agreement with no increase in fees and incorporates vendor-requested standardization of boilerplate language.
Requested Action: Approve and authorize Amendment No.1 to Agreement No. 230412B with Self Insured Services d.b.a. Benefit Coordinators Corporation, effective July 1, 2026, through June 30, 2028, with a contract maximum of $60,000 annually.
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
COBRA administration and leave of absence/retiree billing functions are growing in complexity. Extending the agreement is essential to ensuring County compliance and oversight of these functions. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
The costs for the proposed agreement were previously accounted for within existing Human Resources budgetary constraints for Benefits Administration vendors. Future appropriations will be budgeted accordingly. |
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Consequences if not approved: |
The County will no longer have support to ensure compliance and oversight to COBRA administration and leave of absence/retiree billing functions. |
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Additional Information |
County Initiative: Elevate County Service and Workforce Excellence |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.