TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Sydney Barclay, Associate Engineer
SUBJECT: Project creation and budget adjustment for the “Lynn Drive Paving Project”
RECOMMENDATION
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Approve creation of Project 25052 for the “Lynn Drive Paving Project,” RDS 25-39; and approve a Budget Amendment. (Fiscal Impact: $75,000 Expense; SB-1 Non-Operating Special Revenue Fund; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
Napa County and the City of Napa (City) are coordinating on a joint paving project for Lynn Drive, located off of Redwood Road. Lynn Drive is approximately 750-feet long, with 550-feet under the jurisdiction of Napa County.
In February 2025, the City issued a formal invitation for bids for its Citywide Paving Services, which included Lynn Drive in the scope of work. In compliance with the City’s Charter, the invitation for bids was posted for five (5) consecutive days at the City Council Chambers, and no bids were received. In accordance with the City Charter, when no bids are received or when it has been determined that City crews can complete the work more cost-effectively, the City may proceed with using its own resources to perform the paving services.
In May 2025, the City mailed upcoming construction notices to the neighboring community regarding this upcoming paving project. Following the release of this notice, a resident contacted the County to request that the County’s portion of Lynn Drive be included in this project. As a result, the County coordinated with the City and both agencies determined that a joint partnership on this project would be mutually beneficial to the agencies and to the neighborhood.
On May 15, 2025, Napa County’s Public Works Director employed a Request for Services for the City to pave Lynn Drive, in accordance with Section 1 of the City and County’s Cooperative Agreement for Mutual Public Works Assistance. The City anticipates completing the paving work between June 18 and June 27, 2025. Upon project completion, the City will invoice the County for its share of the work. The estimated cost of the County’s portion is approximately $50,000; however, a budget allocation of $75,000 is being requested to account for potential unforeseen expenses.
Requested Actions:
1. Approval of a Budget Amendment for the following (4/5 vote is required):
a. Increase Transfer Out appropriations by $75,000 in the SB-1 Non-Operating Special Revenue Fund (SB-1) (Fund 2440, Sub-Division 1220052, Account 56100) offset by use of its available fund balance to be transferred to Project 25052; and
b. Create a new Project 25052 for the “Lynn Drive Paving” and increase Construction Services appropriations by $60,000 and Engineering Services appropriations by $15,000 in Project 25052 (Fund 2040, Sub-Division 2040500, Project 25052, Accounts 52360 and 52145) offset by transfer-in revenue from SB-1.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The Capital Improvement Plan did not originally include Lynn Drive within the next five (5) years; however, given the opportunity to partner with the City of Napa, the County will be able to minimize construction impacts to the nearby residents and reduce the costs incurred by the County. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Construction is estimated to begin and be completed in fiscal year 2024-25. |
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Consequences if not approved: |
If the County doesn’t partner with the City of Napa, the costs for construction improvements will be greater when paved under a separate contract since this is a small scale construction contract. There would also be negative public perception if the two agencies did not partner to provide a complete paving work. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: Consideration and possible adoption of a Categorical Exemption Class 1: It has been determined that this type of project does not have a significant effect on the environment and is exempt from the California Environmental Quality Act. See Class 1 (“Existing Facilities”) which may be found in the guidelines for the implementation of the California Environmental Quality Act at 14 CCR §15301; see also Napa County’s Local Procedures for Implementing the California Environmental Quality Act, Appendix B.]