TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Liang Chin Su, Assistant Engineer
SUBJECT: Approval of Plans and Specifications and Authorization to Advertise for Bids for “East County Roads Paving Project”, RDS 25-11
RECOMMENDATION
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Approve the Plans and Specifications for the “East County Roads Paving Project,” RDS 25-11, authorization to advertise for sealed bids and opening of the bids at a time, date, and location to be published by the Director of Public Works pursuant to Section 20150.8 of the Public Contract Code. (No Fiscal Impact; Discretionary)
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BACKGROUND
The roads to be rehabilitated are selected based on their existing Pavement Condition Index (PCI), which is an overall measure of the condition of the road surface developed by the United Sates Army Corps of Engineers and later standardized by American Society for Testing and Materials (ASTM). The PCI is a numerical index ranging from 0 to 100. Public Works uses the PCI to develop an extended 5-year plan, which is updated annually, to guide our efforts. Please note this is not a “worst first” analysis, it is based on “the best bang for the buck”, meaning that smaller amounts of maintenance money on roads that aren’t in bad shape can sometimes be much more effectively spent than a large amount of money on a road that has already failed.
The list of roads included in the East County Roads Paving Project include:
• Gordon Valley Road (3 miles - Average PCI of 15)
• Wooden Valley Road MPM 3.75 to 4.75 (1 mile - PCI of 62)
• Wooden Valley Cross Road (1.25 miles - PCI of 27)
• Circle Oaks Drive (1 mile - PCI of 40)
• Sunnyhill Lane (0.4 miles - Average PCI of 27)
Gordon Valley Rd. is funded from the $20 million the Board committed to roads funding in 2021, while the remaining projects are funded from Measure T.
On February 4, 2025 the Board approved the creation of the “East County Roads Paving Project” and a budget transfer of $90,000 ($50,000 from Measure T and $40,000 from the Capital Improvement Fund) to design the rehabilitation methods for the roads above. The plans and specifications are complete and ready for approval by the Board of Supervisors. The Engineer’s estimate for the construction cost of the project is $3,860,000. County staff will return to the Board of Supervisors to present a detailed project budget and separated by each funding source.
Requested Action:
Approve Plans and Specifications for the “East County Roads Paving Project”, RDS 25-11 and authorize to advertise for sealed bids.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
No |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Fund 2040, Sub-Division 2040500, Projects 25026 (Measure T) and 25030 (ACO 20) |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Approval is necessary to move the project into bidding phase, |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Staff will return to request a budget amendment to award the construction contract |
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Consequences if not approved: |
The roads will not be repaired, resulting in a potential roadway safety hazard. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: Consideration and possible adoption of a Categorical Exemption Class 1: It has been determined that this type of project does not have a significant effect on the environment and is exempt from the California Environmental Quality Act. [See Class 1 (“Existing Facilities”) which may be found in the guidelines for the implementation of the California Environmental Quality Act at 14 CCR §15301; see also Napa County’s Local Procedures for Implementing the California Environmental Quality Act, Appendix B.]