TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Dewey Phan, Assistant Engineer
SUBJECT: Construction Contract Award and Budget Amendment for the “2025 Annual Bridge Repairs, RDS 25-05” Project
RECOMMENDATION
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Award a Construction Contract to Ashron Construction and Restoration, Inc. for the 2025 Annual Bridge Repairs Project, RDS 25-05, and approve a Budget Amendment. (Fiscal Impact: $178,225 Expense; SB-1 Non-Operating Special Revenue Fund; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The Napa County Public Works Department maintains 171 bridges that have a span longer than 12 feet. Caltrans inspects and provides bridge inspection reports for 78 bridges in the National Bridge Inventory that are longer than 20 feet in the unincorporated area of Napa County. The repair recommendations range from doing nothing to complete replacement. In many cases, Caltrans and the Federal Highway Administration (FHWA) provide funding for preventative maintenance or replacement which the County is pursuing, however, repairs are not eligible for federal funding.
Napa County has a minor repair and preventive maintenance program to evaluate a portion of the 78 bridges every year and create similar groups to make economical yearly repair construction projects. In January 2024, County and consultant staff evaluated 14 bridges over 20 feet and three structures between 12 feet and 20 feet long for repairs. If regulatory permits were required for a bridge repair, County staff moved them into a future year. Four of the 17 structures have been selected for the 2025 construction season based on similar type of work, location, and budget. Completing this work will include injecting epoxy into cracks that are key to protecting the structure strength at the following bridges:
1. Dunaweal Lane over the Napa River
2. Crystal Springs Road over Bell Creek
3. Larkmead Lane over the Napa River
4. Ragatz Lane over the Napa River Overflow
The Board authorized advertising for the project on March 25, 2025, and the Public Works staff opened bids on April 24, 2025, with the results listed below:
Ashron Construction and Restoration, Inc. Galt, CA $178,580
Star-Line Construction San Pablo, CA $184,415
American Civil Constructors West Coast LLC Benicia, CA $250,000
Synergy Construction & Development Corp. Bakersfield, CA $282,085
The engineer's estimate was $170,000. Staff recommends award to Ashron Construction and Restoration, Inc. for their responsive total bid of $178,580. Construction is anticipated to commence in June 2025 and to be completed by August of 2025, weather and site conditions permitting. A 25% contingency is requested for any unforeseen items of work.
The total project budget with the addition of engineering design, construction management, project management, special inspection and contingency is $478,225 and will be funded with SB-1 fund (see attached project budget).
Ashron Construction and Restoration, Inc. is not a local vendor; however, the Public Contract Code requires that the construction contract be awarded to the lowest responsible and responsive bidder regardless of whether the low bidder is local or not. Staff reached out to the local construction contractor community by advertising the request for bids in the Napa Valley Register and the Solano-Napa Builder's Exchange, and by posting on the County website. Staff also sent "Notices to Contractors" to the local construction community.
Requested Actions:
1. Award of a construction contract for the “2025 Annual Bridge Repairs, RDS 25-05” to Ashron Construction and Restoration, Inc. for their low total bid of $178,580 ; and
2. Approve a Budget Amendment for the following (4/5 vote required):
a. Increase Transfers-Out appropriations by $178,225 in the SB-1 Non-Operating Special Revenue Fund
(SRF) (Fund 2440, Org 1220052, Object 56100) offset by use of its available fund balance to fund
Project 25014;
b. Increase Construction Services appropriations by $158,225 in Project 25014 (Fund 2040, Sub-
Division 2040500, Project 25014, Account 52360) offset by a Transfer-In revenue from SB-1 Non-
Operating Special Revenue Fund (SFR); and
c. Increase Engineer Services appropriations by $20,000 in Project 25014 (Fund 2040, Sub-Division
2040500, Project 25014, Account 52145) offset by a Transfer-In revenue from SB-1 Non-Operating
Special Revenue Fund (SFR).
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Approval of the construction award and budget amendment are necessary to move the project forward toward construction phase to improve public safety. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
It is anticipated that all the work will be completed in the fiscal year 2025-26 and the Roads fund will pay for future maintenance work. |
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Consequences if not approved: |
If not approved, the Project will not be constructed, and the needed maintenance of the bridges will be deferred. |
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Additional Information |
On November 12, 2024, the Board approved a budget amendment to transfer $300,000 from the SB1 Non-Operating Special Revenue Fund to Project 25014 (Fund 2040, Sub-Division 2040500, and Account 52360). |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: Consideration and possible adoption of a Categorical Exemption Class 1: It has been determined that this type of project does not have a significant effect on the environment and is exempt from the California Environmental Quality Act. [See Class 1 (“Existing Facilities”) which may be found in the guidelines for the implementation of the California Environmental Quality Act of 14 CCR § 15301; see also Napa County’s Local Procedures for Implementing the California Environmental Quality Act, Appendix B].