TO: Napa County Flood Control and Water Conservation District
FROM: Richard Thomasser - District Manager
REPORT BY: Sarah Geiss - Supervising Staff Services Analyst
SUBJECT: Approve payment with California Conservation Corps
RECOMMENDATION
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Approve and authorize payment to California Conservation Corps (CCC) for an outstanding invoice from fiscal year 2024-2025. (Fiscal Impact: $31,680 Expense, Watershed Fund, Not Budgeted, Discretionary)
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BACKGROUND
CCC provides rehabilitation and flood prevention for the watershed of Napa County. They have been providing services to the District for several years. District staff reached out to CCC regarding any unpaid or outstanding invoices for services from July 1, 2024 through June 30, 2025, in July 2025, CCC confirmed that there were no outstanding invoices for fiscal year 2024-25. In January 2026, CCC was audited and it was found that several invoices were never sent to vendors, the Flood District being one. The attached invoice is dated January 22, 2026, six months after the close of fiscal year 2024-25. Although this expense was not budgeted in fiscal year 2025-26 the Watershed subdivision will be able to absorb the expense using its Services & Supplies appropriation. Staff have requested that CCC send all invoices to District administration staff in a timely manner.
Requested Actions:
1. Approve and authorize payment to CCC for outstanding invoice from fiscal year 2024-2025
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Where is it budgeted? |
Watershed Projects budget (Fund 8000, Subdivision 8000500) has sufficient budget to cover the expense this fiscal year |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The District should pay for services rendered to continue a positive relationship. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
None |
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Consequences if not approved: |
If not approved for payment, the vendor could send this account to collections, which increases the fiscal impact, due to collection ees and interest rates. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.