TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: Marcela Aparicio - Supervising Staff Services Analyst
SUBJECT: Amendment No. 2 to Professional Services Agreement 200188B with Western State Design.
RECOMMENDATION
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Approve and authorize Amendment No. 2 to Agreement 200188B with Western State Design to increase the maximum compensation and to add equipment repair services for the Napa County Animal Shelter’s commercial clothes washer and two commercial clothes dryers. (Fiscal Impact: $10,000 expense; Napa County Animal Shelter; Not budgeted; Discretionary)
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BACKGROUND
The Napa County Animal Shelter uses one commercial clothes washer and two commercial clothes dryers to provide proper care and a safe and clean environment for the animals. Due to the substantial use and age of the equipment, the washer and dryers need occasional repairs in a prompt manner.
On November 1, 2019, Napa County entered into Professional Services Agreement No. 200188C with Western State Design for scheduled maintenance and as-needed repairs for the Corrections department equipment, which are three commercial clothes washers and four commercial clothes dryers. The maximum annual compensation for the agreement is $20,000. On July 1, 2022, the Board approved Amendment No. 1 to extend the term of the agreement and update the hourly and overtime compensation rates. Maximum compensation was left unchanged.
Amendment No. 2 to Agreement 200188B will add on-call equipment repair services for the Animal Shelter’s equipment and will increase maximum annual compensation from $20,000 to $30,000 for fiscal years 2023/24 and 2024/25. Although not budgeted for this fiscal year, repair costs will be covered by the Animal Shelter’s current Services and Supplies appropriations. Expenses for fiscal year 2024/25 will be budgeted accordingly. The agreement is in year one of two automatic renewals and is scheduled to expire on June 30, 2025.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Where is it budgeted? |
Animal Shelter Operations services and supplies budget (Fund 5040, Sub-Division 5040000) is sufficient to cover the expense for the remainder of the fiscal year. |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Timely repair of equipment is required to provide clean, and proper care to all animals at the Napa County Animal Shelter. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Future fiscal impact will be budgeted accordingly in fiscal year 2024/25. |
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Consequences if not approved: |
If the amendment is not approved, the Napa County Animal Shelter will not be able to obtain timely repair of essential equipment that is needed to wash and dry animal clothes, towels, and blankets. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.