TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: Amanda Exum, Staff Services Analyst II
SUBJECT: Amendment 1 to Professional Services Agreement 230394B with KONE, Inc.
RECOMMENDATION
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Approve and authorize Amendment No. 1 to Agreement No. 230394B with KONE, Inc. to increase maximum compensation from $84,508 to $95,708 in fiscal year 2025-26 and up to $101,464 per fiscal year in each of the optional renewal years, and to update the scope of work to include elevator emergency phone services at various County locations. (Fiscal Impact: $11,200 Expense; Various Funds; Budgeted; Discretionary)
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BACKGROUND
Today’s action will approve Amendment 1 to the agreement with KONE, Inc. for elevator services. The amendment adds routine emergency phone services to the scope of work and updates compensation maximums due to the changes in the scope of work.
The services are being added due to a recent change in phone service availability with the current landline vendor, AT&T at several County locations. The services through KONE, Inc. will utilize wireless phone connection service and provide emergency phone monitoring. Effective operability of the emergency phones in elevators is necessary for safety and to maintain full compliance with the Elevator Safety Orders, Title 8 of the California Code of Regulations.
In current fiscal year 2025-26 the compensation amount for routine services will increase by $11,200 to $70,708 for a maximum total compensation of $95,708. For optional automatic renewal fiscal years 2026-27 and 2027-28 the compensation amount for routine services will increase by $13,440 to $76,464 for a maximum total compensation of $101,464 per fiscal year. Non-routine services compensation amounts will not change with this amendment.
On June, 6, 2023 the Board approved a professional services agreement with KONE, Inc. effective July 1, 2024, with a maximum compensation amount of $59,508 for routine services and $25,000 for non-routine services for a total of $84,508 per fiscal year in fiscal years 2023-24, 2024-25, and 2025-26, with the option for automatic renewal for fiscal years 2026-27 and 2027-28 with a maximum compensation amount of $63,024 for routine services and $25,000 for non-routine services for a total of $88,024 per fiscal year.
County staff issued a Request for Proposal (RFP) on February 2, 2023, for contracted professional elevator services. KONE, Inc. distinguished themselves as the most qualified of the four companies who submitted proposals and was selected by the panel to provide Napa County with elevator services.
KONE, Inc. is not a local vendor.
FISCAL IMPACT
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Is there a Fiscal Impact? |
No |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
There’s sufficient appropriation to cover the current amendment increase in funds 4300 and 5020. |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Procurement of contracted emergency phone services for elevators at various County locations for safety and compliance. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
This agreement will continue to be budgeted in future fiscal years in the affected funds |
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Consequences if not approved: |
There will not be contracted elevator emergency phone services at various County locations placing the County at risk of being out of compliance with the Elevator Safety Orders, Title 8 of the California Code of Regulations. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.