TO: Members of the Governing Board
FROM: Christopher Silke, District Engineer
REPORT BY: Annamaria Martinez, Assistant Engineer
SUBJECT: Approval of Amendment No. 2 to Agreement No. 230208B (LBRID) with GHD, Inc.
RECOMMENDATION
title
Approve and authorize Amendment No. 2 to Agreement No. 230208B (LBRID) with GHD, Inc. to increase the total contract amount from $270,839 to $276,839 to provide additional construction management and inspection services for the “Tank 3 Replacement and Distribution System Upgrades Project,” LB 20-01. (Fiscal Impact: $6,000 Expense, Lake Berryessa Resort Improvement District; Budgeted; Discretionary)
body
BACKGROUND
On April 7, 2020, the Governing Board adopted Resolution 2020-04 (LBRID) authorizing the District Engineer to submit a principal forgiveness financial assistance application to the State Water Resources Control Board Division of Financial Assistance (DFA) and take related action to receive state funding for the Tank No. 3 Replacement and Distribution System Upgrades Project. District staff submitted the complete funding application by the end of June 2020, and on October 11, 2022, the funding award was issued, requiring approval of the funding agreement by the District by or before November 11, 2022, and advertisement for construction bids within the first quarter of 2023. On November 8, 2022, the Governing Board authorized the Chair to sign the recipient funding agreement and approved the associated budget transfer necessary to establish appropriations in the project budget.
At the time of the funding award acceptance, engineered drawings and technical specifications for the project were incomplete. On December 13, 2022, the Board awarded a new contract to the original design firm, GHD, Inc. of Santa Rosa, CA, to compile the Tank No. 3 Replacement Project elements from their prior design efforts into a stand-alone bid package.
On May 16, 2023 the Plans and Specifications were complete and the Board approved the project for competitive bidding. Bids were opened on July 13, 2023, and on August 8, 2023, Piazza Construction of Penngrove, CA, was awarded the contract for their low bid (including Additive Items B and C) totaling $1,246,215. During the same Board action, Amendment No 1 to Agreement No 230208B (LBRID) with GHD, Inc. of Santa Rosa, CA was approved adding scope for construction management and inspection services and increasing total contract compensation $270,839.
Except for two pending contract change orders related to the distribution system improvements aspect for the project (standby generator, automatic transfer switches, and radio telemetry), construction is complete; however, additional construction management and inspection services will be required to ensure the remaining work meets specifications. Amendment No. 2 increases the maximum compensation amount by $6,000 to allow for the additional services.
The project, including construction management and inspection services, is funded by the Drinking Water State Revolving Fund Program (DWSRF) managed by the Division of Financial Assistance (DFA) for the State of California. The total project budget with construction, engineering design, construction management, project management, special inspection and contingency is now estimated to be $1,692,000. The project is expected to be fully funded by the Drinking Water State Revolving Fund Program (DWSRF) managed by the Division of Financial Assistance (DFA) for the State of California.
Requested Actions:
1. Approve and authorize Amendment No. 2 to Agreement No. 230208B (LBRID) with GHD, Inc.
FISCAL & STRATEGIC PLAN IMPACT
|
Is there a Fiscal Impact? |
Yes |
|
Is it currently budgeted? |
Yes |
|
Where is it budgeted? |
Subdivision 5220500 Project 23005 |
|
Is it Mandatory or Discretionary? |
Discretionary |
|
Discretionary Justification: |
Additional scope was added to the project via contract change orders to fill remaining construction funds; construction management and inspection services are expected to exceed previous budget estimates. |
|
Is the general fund affected? |
No |
|
Future fiscal impact: |
The project is expected to be complete within the first quarter of FY 2025-26, and Amendment No 2 is expected to be funded in full by an existing grant from the State Drinking Water State Revolving Fund. |
|
Consequences if not approved: |
The District will be unable to pay for the remaining construction management and inspection services needed to finish the project. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: It has been determined that this type of project does not have a significant effect on the environment and is exempt from the California Environmental Quality Act. [See Class 1 (“Existing Facilities”) which may be found in the guidelines for the implementation of the California Environmental Quality Act at 14 CCR §15301; see also Napa County’s Local Procedures for Implementing the California Environmental Quality Act, Appendix B.]