TO: Board of Supervisors
FROM: Tracy Schulze - Auditor Controller
REPORT BY: Georgina Panganiban - Accounting Manager
SUBJECT: Authorization to prepare necessary accounting entries to close financial books for the fiscal year ended June 30, 2024.
RECOMMENDATION
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Authorize preparation of the necessary accounting entries to close the financial books for the fiscal year ended June 30, 2024. (Fiscal impact: identified with each requested item in the attached letter; Various Funds; Not budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The Auditor-Controller anticipates completing all the necessary accounting entries to close the fiscal year ended June 30, 2024 by Monday, September 30, 2024. Completing this process requires approval by the Board of Supervisors of numerous entries affecting various funds. These actions include all funds under the control of the Board of Supervisors.
Requested Actions:
1. Establishing, increasing, decreasing and maintaining fund balance assignments, restrictions or commitments;
2. Approving budgetary adjustments to increase appropriations offset by use of contingency or use of available/restricted fund balance;
3. Authorizing contract increases for client services rendered at Health and Human Services, Mental Health Division;
4. Authorizing temporary cash advances, if necessary, for a negative cash position as of June 30, 2024, due to timing of receiving State reimbursements;
5. Approving an increase in the fiscal year 2024-25 budget for fiscal year 2023-24 commitments that were not fulfilled during the year and not re-budgeted for in the following year, including ratification of amounts for both open purchase orders and multi-year capital projects;
6. Accepting a report of cash shortages throughout the year from various departments; and
7. Authorizing the Auditor-Controller the ability to continue to make additional accounting and budgetary entries as necessary to close the books.
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Where is it budgeted? |
The requested adjustments will be funded by contingencies or use of available/restricted fund balance. Sources are identified with each requested item in the attached letter. |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Approval of these entries will enable the books to be properly closed in compliance with Generally Accepted Accounting Principles (GAAP) and with State accounting and budgeting regulations. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
Included in this item is a budget adjustment to carry-forward budget appropriations from fiscal year 2023-24 to 2024-25. Carryforward amounts are encumbrances for commitments entered into during the fiscal year 2023-24 that have not been completed or fulfilled by June 30, 2024 and have not been re-budgeted as part of the 2024-25 Adopted Budget. Detailed listings of carryforward amounts are included as attachments to this item. |
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Consequences if not approved: |
The County would not be in compliance with Generally Accepted Accounting Principles (GAAP) or State accounting and budgeting regulations. |
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ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.