TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Sydney Barclay, Associate Engineer
SUBJECT: Project Creation and Budget Adjustment for the “Imola Paving Project”
RECOMMENDATION
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Approve creation of Project 26031 for the “Imola Paving Project”, RDS 26-26; and approve a Budget Amendment. (Fiscal Impact: $350,000; SB-1 Non-Operating Special Revenue Fund; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
Napa County and the City of Napa (City) are coordinating a joint paving project on Imola Avenue. The project will include a 2-inch mill and fill treatment on Imola Avenue from Soscol Ave to 4th Avenue. The entire project length is about 1.4± miles, with the County’s portion spanning approximately 3,500 feet (0.67± mile).
On January 7, 2026, the City’s Public Works Department obtained City Council approval to use City personnel to pave Imola Avenue.
On January 8, 2026, the City informed the County about the upcoming City paving project and Napa County’s Public Works Director employed a Request for Services for the City to pave Imola Avenue, in accordance with Section 1 of the City and County’s Cooperative Agreement for Mutual Public Works Assistance.
Napa County’s Roads Department will provide localized asphalt repairs to prepare the road surface for paving in March or April 2026, which is estimated to cost approximately $50,000. The City anticipates paving will take place from April to May 2026. Upon project completion, the City will invoice the County for its share of the work. The City estimates the cost of the County’s portion is approximately $260,000. A budget allocation of $350,000 is being requested to account for potential unforeseen expenses and Engineering Services.
Requested actions:
Approval of a Budget Amendment for the following (4/5 vote is required):
a. Create Project 26031 for the “Imola Paving Project” and increase appropriations in the Roads Fund (Fund 2040, Sub-Division 2040500) in account 52360-Construction services by $330,000 and account 52145-Engineer Services by $20,000, offset by an increase of $350,000 in revenue account 48200-Transfer-in from the SB-1 Non-operating Special Revenue Fund; and
b. Increase appropriations in the SB-1 Non-Operating Special Revenue Fund (Fund 2440, Sub-Division 1220052) in account 56100-Transfers-out appropriations by $350,000, offset by use of its available fund balance.
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Where is it budgeted? |
Project 26031 will be funded by SB-1 SRF. The project was not budgeted as part of the annual budget process since SB1 revenues are received monthly. Staff monitors the revenues and cashflow and once there is sufficient cash, comes to the Board and requests to move forward with the project and establish a project budget. |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The Capital Improvement Plan did not originally include Imola Avenue within the next five (5) years; however, given the opportunity to partner with the City of Napa, the County will be able to minimize construction impacts to the nearby community and reduce the costs incurred by the County. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Construction is estimated to begin and be completed in fiscal year 2025-26. |
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Consequences if not approved: |
If the County doesn’t partner with the City of Napa, the costs for construction improvements will be greater when paved under a separate contract and the County would not enjoy the economy of scale benefit from this project. There would also be negative public perception if the two agencies did not partner to provide a complete paving work. |
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Additional Information |
Strategic Initiative: Build Healthy, Connected Communities. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: Consideration and possible adoption of a Categorical Exemption Class 1: It has been determined that this type of project does not have a significant effect on the environment and is exempt from the California Environmental Quality Act. See Class 1 (“Existing Facilities”) which may be found in the guidelines for the implementation of the California Environmental Quality Act at 14 CCR §15301; see also Napa County’s Local Procedures for Implementing the California Environmental Quality Act, Appendix B.]