TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Mark Witsoe, Airport Manager
SUBJECT: Approve Professional Services Agreement 260131B with Mead & Hunt for Architectural and Engineering On-Call Services at the Napa County Airport
RECOMMENDATION
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Approve and authorize Agreement No. 260131B with Mead & Hunt, Inc. for two years with a maximum compensation of $80,000 per fiscal year for on-call, aviation specific, architectural and engineering services. (Fiscal Impact $80,000 Expense; Airport Fund; Budgeted; Discretionary)
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BACKGROUND
Mead & Hunt is currently the Airport’s architectural and engineering consultant for airside projects funded through Federal Aviation Administration (FAA) grants. Mead & Hunt was originally selected to perform aviation specific architectural and Engineering consulting services work for the County Airport as part of a competitive Request for Qualifications (RFQ) process in May 2021.
With development of two privately funded Fixed Based Operator (FBO) and non-grant funded Airport projects planned as a part of the Terminal Redevelopment efforts, the Airport desires Mead & Hunt to provide on-call consultant services for various administrative tasks associated with engineering to ensure Napa County is compliant with FAA Part 77 standards related to evaluating obstructions to navigable airspace. In addition, several FAA processes have changed as a part of the 2024 FAA Reauthorization Act that now require Airport sponsors to manage and fund environmental and design efforts for FAA eligible projects and then request reimbursement for those efforts during the construction phase of the project. This has caused several necessary tasks to be funded outside of a normal project schedule. The FAA also looks to Airports, like APC, to provide annual 5-year Capital Improvement Project plans with exhibits and project rough order of magnitude costs. Mead & Hunt would provide on-call services to assist with these types of tasks under task order, not to exceed $80,000 per year.
The airport will complete a competitive Request for Qualifications (RFQ) process in May 2026 for a 5-year term for similar services in accordance with FAA and County standards. Napa County Agreement No. 260131B will provide needed assistance to various tasks as they arise with the FBO development, new lease development, and updates to the Terminal area that require FAA conformity. Any tasks requested will have a specific scope and fee associated and paid through Airport Operations Budget- Engineering Services (Fund 5010, Subdivision 5010000, Account 52145).
Requested Action:
Approve and authorize Agreement No. 260131B with Mead & Hunt, Inc. for two years with a maximum compensation of $80,000 per fiscal year for on-call, aviation specific, architectural and engineering services.
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
On-call task orders will be sourced from the Airport Operations Budget- Engineering Services (Fund 5010, Subdivision 5010000, Object 52145) |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The Airport needs aviation engineering expertise for various tasks including, but not limited to, administrative requests for FAA grants, exhibits and aircraft data, terminal area FAA minimum standards and FAA Part 77 limitations for airfield operations. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Engineering Services will be through individual task order not to exceed $80,000 per fiscal year and is budgeted in the Airport Operating Budget. |
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Consequences if not approved: |
The Napa County Airport would not be able to meet administrative requirements for FAA grant funding process or initiate future projects without Mead & Hunts aviation expertise. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.