TO: Board of Supervisors
FROM: Christine Briceño, Director of Human Resources
REPORT BY: Joy Cadiz, Staff Services Manager
SUBJECT: Resolution Amending the Departmental Allocation List for Public Works
RECOMMENDATION
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Adopt a Resolution to amend the Table and Index of Classification and the Departmental Allocation List for the Public Works Department, with a 2.0 net increase to full-time equivalents (FTE), effective November 9, 2024. (Fiscal Impact: $200,000 Expense; General Fund; Budgeted; Discretionary)
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BACKGROUND
The Public Works Department has utilized temporary staff and overtime to address custodial staffing. Neither is a viable permanent solution. Due to statutory limitations on temporary staff, a temporary staff assignment cannot exceed 90 days or 720 hours. Additionally, temporary staff do not have clearance to access certain areas. Use of overtime has been used regularly to fill the needs of Saturday work and is not sustainable. For every five hours a Custodian works on a Saturday, seven and a half hours of compensating time off (CTO) is earned. The CTO is then taken during their normal shift which consistently leaves the team short-staffed for regular work.
In addition to temporary staff and overtime, the Custodial Division has tried to make routine tasks more efficient (e.g., servicing of centralized waste stations rather than servicing of garbage pick-up at individual offices). Without adding new FTEs, the level of service provided by custodians will not be maintained which affects the cleanliness and maintenance of County facilities.
This request adds 1.0 FTE Senior Custodian and 1.0 FTE Custodian. For this fiscal year, no budget amendment is requested as salary savings exist due to other vacancies. The adequacy of those funds to cover the costs will be evaluated during mid-year and budgeted for accordingly.
Requested Action:
Adopt a Resolution to amend the Table and Index of Classification and the Departmental Allocation List for the Public Works Department, to add one 1.0 FTE Senior Custodian and one 1.0 FTE Custodian, effective November 9, 2024.
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
4300005 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification |
Custodial staff have been understaffed for an extended period of time resulting in overtime and the use of temporary staff. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
The increased cost of salary and benefits for the remainder of the fiscal year is approximately $100,000. The annualized cost of salary and benefits is approximately $200,000 and will be budgeted accordingly. |
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Consequences if not approved: |
The County is approaching the statutory limit on the use of temporary staff and regular overtime is not a sustainable solution for County employees, therefore County facilities will not meet “healthy and comfortable” standards for staff, clients, or the public we serve. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.