TO: Board of Supervisors
FROM: Steve Lederer, Director
REPORT BY: Nate Galambos, Engineering Manager
SUBJECT: Approval of Plans and Specifications and Authorization to Advertise the Devlin Road Paving Project, RDS 25-50
RECOMMENDATION
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Approve Plans and Specifications for the “Devlin Road Paving”, RDS 25-50 project; and authorization to advertise for sealed bids and opening of the bids at a time, date, and location to be published by the Director of Public Works pursuant to Section 20150.8 of the Public Contract Code. (No Fiscal Impact)
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BACKGROUND
Maintenance for Devlin Road was identified through Public Works’ process for determining roadway maintenance based on Pavement Condition Index (PCI). The PCI is an overall measure of the condition of the road surface developed by the United Sates Army Corps of Engineers and later standardized by American Society for Testing and Materials (ASTM), and assigns a numerical index ranging from 0 to 100, with 100 being a best roadway condition that is anticipated to support approximately 20 years of use. The portion of Devlin Road that is receiving maintenance is from its intersection with Soscol Ferry Road to approximately 3,500 feet east and was assigned a PCI of 28 for the majority of this length. While the intersection of Devlin Road and Soscol Ferry Road is planned for a roundabout, the timing of those improvements have yet to be determined, therefore it is included in this maintenance project due to its very poor condition. The proposed maintenance will consist of full width pavement grinding, repair of failed areas and placement of new asphalt.
On December 9, 2025, the Board of Supervisors (Board) approved the creation of the “Devlin Road Paving” project and a budget transfer of $300,000 from the Accumulated Capital Outlay Fund to design of the project. The plans and specifications are complete and ready for approval by the Board. The Engineer’s estimate for the construction of the project is approximately $1,590,000. County staff will return to the Board at a later date to present a detailed project budget based on the lowest bid received and request award of a construction contract.
Requested Action:
Approve Plans and Specifications for the “Devlin Road Paving”, RDS 25-50 project and authorize to advertise for sealed bids.
FISCAL IMPACT
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Is there a Fiscal Impact? |
No |
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Is it currently budgeted? |
No |
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Where is it budgeted? |
The full project cost will be funded by the Accumulated Capital Outlay Fund. |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Approval is required for advertisement of the project and progress towards construction. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
Staff will return to the Board with a budget amendment request at time of construction award to fully fund the project. |
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Consequences if not approved: |
The road will not be rehabilitated resulting in costlier future maintenance and potential roadway safety hazard. |
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Additional Information |
In 2021, the Board authorized $20M for Road projects, a strategic investment to improve our Road conditions. This project will use the last of those funds, which has allowed us to raise our Pavement Condition Index from 45 to 56. Strategic Initiative: Build Healthy, Connected Communities. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: Consideration and possible adoption of a Categorical Exemption Class 1: It has been determined that this type of project does not have a significant effect on the environment and is exempt from the California Environmental Quality Act. [See Class 1 (“Existing Facilities”) which may be found in the guidelines for the implementation of the California Environmental Quality Act at 14 CCR §15301; see also Napa County’s Local Procedures for Implementing the California Environmental Quality Act, Appendix B.]