TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Liang Chin Su, Assistant Engineer
SUBJECT: Project Creation and Budget Amendment for “East County Roads Paving Project”, RDS 25-11
RECOMMENDATION
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Approve and authorize creation of Capital Improvement Projects 25026 and 25030 for the “East County Roads Paving Project”, RDS 25-11; and approve a Budget Amendment. (Fiscal Impact: $90,000 Expense; Measure T Fund and Capital Improvement Projects Fund; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The roads to be rehabilitated are selected based on their existing Pavement Condition Index (PCI), which is an overall measure of the condition of the road surface developed by the United Sates Army Corps of Engineers and later standardized by American Society for Testing and Materials (ASTM). The PCI is a numerical index ranging from 0 to 100. Public Works uses the PCI to develop an extended 5-year plan, which is updated annually, to guide our efforts. Please note this is not a “worst first” analysis, it is based on “the best bang for the buck”, meaning that smaller amounts of maintenance money on roads that aren’t in bad shape can sometimes be much more effectively spent than a large amount of money on a road that has already failed.
The list of roads included in the East County Roads Paving Project include:
• Gordon Valley Road (3 miles - Average PCI of 15)
• Wooden Valley Road MPM 3.75 to 4.75 (1 mile - PCI of 62)
• Wooden Valley Cross Road (1.25 miles - PCI of 27)
• Circle Oaks Drive (1 mile - PCI of 40)
• Sunnyhill Lane (0.4 miles - Average PCI of 27)
The requested funding for the project is for the project design through bidding. Construction for the project is planned for summer of 2025. Gordon Valley Rd. is funded from the $20 million the Board committed to roads funding in 2021, while the remaining projects are funded from Measure T. Staff intends to deliver all the above projects this year, but the timing of the projects delivered will depend on final cost estimates prepared during the design process.
Requested Actions:
1. Approval of a Budget Amendment for the following (4/5vote required):
a. Increase Transfers Out appropriations by $50,000 in the Measure T Non-Operating Special Revenue Fund (Fund 2440, Sub-Division 1220053, Account 56100) offset by use of its available fund to transfer to Project 25026; and
b. Increase Transfers Out appropriations by $40,000 in the Capital Improvement Projects (CIP) Fund (Fund 3000, Sub-Division 3000000, Account 56100) offset by use of its available fund balance to transfer to Project 25030; and
c. Creation of a new project for the “East County Roads Paving Project” (Fund 2040, Sub-Division 2040500, Project 25026) and increase Engineering Services appropriations for project design by $50,000 (Fund 2040, Sub-Division 2040500, Project 25026, Account 52145) offset by a transfer-in revenue from Measure-T Fund; and
d. Creation of a new project for the “Gordon Valley Road Paving” (Fund 2040, Sub-Division 2040500, Project 25030) and increase Engineering Services appropriations for project design by $40,000 (Fund 2040, Sub-Division 2040500, Project 25030, Account 52145) offset by a transfer-in revenue from CIP Fund.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Approval is necessary to move the project into design for roadway rehabilitation. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
Staff will return later to request another budget amendment to fully fund the project to completion. |
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Consequences if not approved: |
The roads will not be repaired, resulting in a potential roadway safety hazard |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.