TO: Board of Supervisors
FROM: Christine Briceño, Director of Human Resources
REPORT BY: Joy Cadiz, Staff Services Manager
SUBJECT: Resolution Amending the Table and Index of Classifications and the Departmental Allocation List for Auditor-Controller
RECOMMENDATION
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Adopt a Resolution to amend the Table and Index of Classification and the Departmental Allocation List for the Auditor Controller’s Office effective November 9, 2024, with no increase to full-time equivalents. (Fiscal Impact: near net zero; General Fund; Budgeted; Discretionary)
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BACKGROUND
The Auditor-Controller’s Office currently has one 1.0 FTE Senior Systems Support Analyst (Confidential) handling all support of the County’s financial management and human capital management system. Due to the volume of work, one 1.0 FTE is not sustainable and cannot fulfill current needs timely. An additional FTE will result in quicker response times, efficient support, a more balanced workload, and allow for duplicative knowledge of very specialized functional support for all County users for both the financial system and human capital management system.
For Fiscal Year 24/25, there is adequate budget for the addition of a System Support Analyst I/II/Senior (Confidential). This request deletes one 1.0 FTE Administrative Support Technician (Confidential) that was budgeted for this fiscal year. If necessary, unused available budget in the salaries and benefits accounts within the Auditor-Controller’s division will be reallocated to offset any overage not covered by the deletion. The General Fund will recoup a portion of these costs annually through the indirect cost plan.
The Auditor-Controller’s Office also has a need for an Administrative Secretary I (Confidential) to provide support to the department head by performing secretarial, administrative, and specialized duties. In the past, other classifications including Accounting Technicians, have spent a portion of the time performing these duties. However, Human Resources has determined that the Administrative Secretary I classification is most appropriate based on the duties.
For Fiscal Year 24/25, there is adequate budget for the addition of an Administrative Secretary I (Confidential). The request is to delete one 1.0 FTE Accounting Technician (Confidential) that was budgeted for this fiscal year with a higher salary grade than the requested classification.
Requested Actions:
Adopt a Resolution to amend the Table and Index of Classes to add System Support Analyst I (Confidential) and System Support Analyst II (Confidential), effective November 9, 2024; and amend the Departmental Allocation list for the Auditor-Controller’s Office to add one 1.0 FTE System Support Analyst I/II/Senior (Confidential), one 1.0 FTE Administrative Secretary I (Confidential), and delete one 1.0 FTE Administrative Support Technician, and one 1.0 FTE Accounting Technician (Confidential), with no increase to FTE, effective November 9, 2024.
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
1100000 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification |
Due to workload volume and the need to duplicate specific technical system knowledge of the County’s financial and human capital management systems, assistance is needed from a System Support Analyst position. An Administrative Secretary I position fits the current needs of the Auditor-Controller’s Office. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
The annualized salary and benefits will be budgeted for accordingly. |
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Consequences if not approved: |
The Auditor-Controller’s Office will lack the support needed to fulfill its functions and better assist the County. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.