TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Estrella Munoz, Junior Engineer
SUBJECT: Construction Contract Award and Budget Amendment for the “Napa Library Furniture Project,” PW 25-21
RECOMMENDATION
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Award a Construction Contract to MG West of San Francisco, CA in the amount of $309,260 for the “Napa Library Furniture Project,” PW 25-21 and approve a Budget Amendment. (Fiscal Impact $404,260 Expense; Library Fund; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
In 1916, the State of California passed legislation that allowed counties to establish free public libraries, and the Napa County Board of Supervisors then established the Napa County Free Library, located three blocks from the Goodman Library in downtown Napa. In 1963, the Napa City Library merged with the Napa County Free Library. In order to better serve the growing service area, and with a combination of funds from the Library, the Friends of the Library, and federal and local grants, the current library on Coombs Street was built in 1974 and later expanded in 1994. Since the expansion in 1994, the Napa Library has undergone a handful of remodels and improvements.
Library furniture is used by patrons daily, and a portion of the existing inventory has become worn or no longer adequately meets current user needs. The Napa Library Furniture Project will replace outdated furniture and upgrade the conversation and concentration pods to improve functionality, comfort, and the overall patron experience. Napa Library staff worked with Facilities By Design, the County’s on-call interior design consultant, to finalize a furniture package.
On October 21, 2025, the Board of Supervisors (BOS) approved the plans and specifications and authorized to advertise for sealed bids and opening of the bids pursuant to Section 20150.8 of the Public Contract Code.
On November 13, 2025, bids were received and opened for the Napa Library Furniture Project, PW 25-21. The bid results are attached for reference. The apparent low bidder was MG West for their base bid of $309,260. The total project cost for the project scope, including construction, construction and project management, and construction contingency, is $404,260. The project will be funded by the Library Fund. The lead time on the furniture is sixteen (16) weeks, construction is planned for May of 2026, and the library will be closed during construction.
Requested Actions:
1. Award of the Construction contract for the “Napa Library Furniture Project” PW 25-21 to MG West of San Francisco, CA for their low base bid of $309,260 and authorization for their Chair to sign the construction contract; and
2. Approve a Budget Amendment for the following (4/5 votes required):
a. Increase Intrafund Transfers Out appropriations by $404,260 in the Napa Library CIP budget (Fund 2020, Sub-Division 2020501, Account 57900) offset by use of its available fund balance to transfer to Project 26014 and increase its Intrafund Transfers In revenues (Fund 2020, Sub-Division 2020501, Project 26014, Account 49900); and
b. Increase Construction Services appropriations by $404,260 in Project 26014 (Fund 2020, Sub-Division 2020501, Project 26014, Account 52360) offset by a Intrafund Transfers In revenue from the Napa Library CIP budget.
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Where is it budgeted? |
Library Fund |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
To provide the Napa Library with much needed furniture and study pod replacements to improve the library’s ability to serve the community. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Future fiscal impacts will include routine maintenance and upkeep of the new furniture and study pods. |
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Consequences if not approved: |
The Napa Library’s furniture will not be replaced and will continue to deteriorate, and the existing pods will continue to not provide proper study environments for users. |
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Additional Information: |
Strategic Initiative: Build Healthy, Connected Communities |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: Pursuant to Section 15022 and 15268 of the State CEQA Guidelines issuance/approval of the following permits in the County shall be conclusively presumed to be ministerially exempt from the requirements of CEQA and thus preparation of an environmental document is not required: Building and Related permits (1) Building and related permits, including driveways up to 300 feet (e.g. demolition, plumbing, electrical, solar panels). As noted in the project description this project involves interior building improvements and will not impact the outside of the building or the building envelope, will not result in the need for the removal of any trees, will not require any grading, and will not change the underlying existing use of the facility, as such due to this the project is ministerially exempt from the requirements of CEQA and preparation of an environmental document is not required.