TO: Board of Supervisors
FROM: Oscar Ortiz- Sheriff/Coroner
REPORT BY: Brieanna Jones- Emergency Services Officer
SUBJECT: Resolution Approving FY24 Emergency Management Performance Grant
RECOMMENDATION
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Adopt a Resolution; approve a Budget Amendment; and approve appropriation authority to participate in the Fiscal Year 2024 Emergency Management Performance Grant to support emergency preparedness efforts. (Fiscal Impact: $148,388 Revenue and Expense; General Fund; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The Fiscal Year 2024 (FY2024) Emergency Management Performance Grant (EMPG) program plays an important role to implement the National Preparedness System. It supports efforts to assist state, local, tribal, and territorial governments in preparing for all hazards, as authorized by Section 662 of the Post Katrina Emergency Management Reform Act (6 U.S.C. § 762) and the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. §§ 5121 et seq.). Title VI of the Stafford Act authorizes Federal Emergency Management Agency (FEMA) to make grants for the purpose of providing a system of emergency preparedness for the protection of life and property in the United States from hazards and to vest responsibility for emergency preparedness jointly in the federal government and the states and their political subdivisions.
The State of California’s Governor's Office of Emergency Services (Cal OES), annually allocates and administers federal funds through the State’s EMPG Program for the purpose of improving emergency management capabilities at the state, local and tribal levels. Cal OES has allocated to the Napa County Office of Emergency Services $148,388 in EMPG funds, for the period of July 1, 2024, through June 30, 2026, to strengthen the County’s ability to plan for, prevent, protect from, mitigate against, respond to, and recover from emergencies, disasters, crimes, and terrorist events. On October 1, 2024, the County Office of Emergency Services notified the State of Cal OES of its intention to participate in the FY2024 Emergency Management Performance Grant and accept the award amount of $148,388.
The FY2024 EMPG program funds will be used to support the Office of Emergency Services emergency management capabilities and the projects chosen for funding this year were developed by the Napa County Office of Emergency Services and are based on its assessment and prioritization of the operational need for planning and training. The Office of Emergency Services FY2024 EMPG expenditure plan is enumerated here:
• Project A - Emergency Management Software ($31,000)
• Project B - Training and Exercise for Recovery- ($117,388)
The grant terms require the County to purchase the equipment and services prior to receiving reimbursement from the EMPG grant funds.
Participation in the EMPG program requires a dollar-for-dollar match (cash or third-party in-kind contributions), and it is a reimbursement grant, which requires the County to purchase services and equipment prior to receiving reimbursement from the EMPG grant funds. Napa County’s award and therefore, match requirement, is $148,388. The Office of Emergency Services intends to fulfill the match obligation by using the following FY2024 general fund funded emergency preparedness related expenditures:
• Emergency Preparedness Volunteer Coordinator Contract Fee
• Public Awareness/Emergency Notification Local Vendor Contract Fee
• Office of Emergency Services Satellite Telephones Services Fee
The County of Napa Office of Emergency Services manages and coordinates the program projects. The Undersheriff may initiate reallocation of certain expenses to meet the needs of the specific projects. The County of Napa Office of Emergency Services will, as required by 2 CFR 200.313, subd. (d), physical inventory equipment purchased with FY2024 EMPG funds every two years and maintain appropriate inventory records.
Requested Actions:
1. Adopt a resolution approving participation in the federally funded Fiscal Year 2024 Emergency Management Performance Grant for the period of July 1, 2024, through June 30, 2026, for a maximum amount of $148,388.
2. Approval of a Budget Amendment increasing appropriations for the Emergency Services Grants subdivision professional services (Org 1380005, Obj 52490) budget by $148,388 with offsetting revenues from Fiscal Year 2024 EMPG funding.
3. Delegating signing authority to the Assistant County Executive Officer and the Undersheriff to accept and administer the program funds, including executing the agreement and any subsequent amendments, modifications which are within budget appropriations.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Where is it budgeted? |
To be budgeted in OES Grants Budget - 1380005 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
FY2024 EMPG grant funds will reimburse the grant budget upon completion of the grant’s performance period. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
Funding will be budgeted each year for two years in the OES Grants Budget 1380005 (FY24-25, FY25-26). |
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Consequences if not approved: |
If not approved, OES will not participate in FY24 EMPG. |
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ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by California Code of Regulations, title 14, section 15378 (State CEQA Guidelines) and, therefore, CEQA is not applicable.