TO: Board of Supervisors
FROM: Sheriff Oscar Ortiz - Office of Emergency Services
REPORT BY: Brieanna Jones - Emergency Services Officer
SUBJECT: Amendment No. 1 to Agreement No. 240266B with Dynamic Planning, LLC
RECOMMENDATION
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Approve and authorize Amendment No. 1 to Agreement No. 240266B with Dynamic Planning, LLC for Napa County’s hazard mitigation plan update. (Fiscal Impact: $225,000 Expense, General Fund; Budgeted; Discretionary).
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BACKGROUND
In April 2023, Napa County Office of Emergency Services (OES) applied to the California Governor’s Officer of Emergency Services (Cal OES) for grant funds to update the county’s Multi- Jurisdictional Hazard Mitigation Plan (MJHMP) under the federally funded Hazard Mitigation Grant Program. On June 28, 2023, OES received notification of a grant award in the amount of $325,000. The grand award has a thirty-six (36) month performance period and reflects a 90% federal and 10% local cost share. Napa County hired a consultant, Dynamic Planning LLC, with previously approved board item 24-106.
Napa County OES is amending that agreement to increase the agreement price proposal. The change in the price proposal will include two additional special districts to the hazard mitigation plan-Napa Sanitation (NapaSan) and Napa Valley Transportation Authority (NVTA). These two jurisdictions were not previously on the hazard mitigation plan. All special districts should be included. This will create a more robust plan and allows special districts to apply for state and federal grants that can directly support their efforts.
Requested action:
1. Approve and authorize the Chair to sign Amendment No. 1 to Agreement No. 240266B with Dynamic Planning, LLC increasing the maximum contract amount by $38,044.50 for a new maximum of $225,000 for Napa County’s hazard mitigation plan update.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Emergency Services Grants (1380005) |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
HMGP grant funds will reimburse the grant budget upon completion of the grant’s performance period. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
Funding will be budgeted accordingly through June 30, 2026. |
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Consequences if not approved: |
If not approved, grant activities will not occur in the additional special districts. |
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ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by California Code of Regulations, title 14, section 15378 (State CEQA Guidelines) and is specifically excluded under section 15378, subd. (b)(4) (creation of government funding mechanism). Therefore, CEQA is not applicable.