TO: Board of Supervisors
FROM: Steve Lederer - Director of Public Works and Tracy Cleveland - Ag Commissioner/Sealer of W&M
REPORT BY: Mercedes Meats - Supervising Staff Services Analyst
SUBJECT: Competitive Bid Award, Budget Amendment and Establishing Three Capital Assets
RECOMMENDATION
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Authorize the purchase of three vehicles for the Agricultural Commissioner/Sealer of Weights & Measures office; award competitive bid to Jimmy Vasser Toyota of Napa, CA; and approve a Budget Amendment. (Fiscal Impact: $199,525 Expense; Multiple Funds; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The Agricultural Commissioner’s Office needs a total of three vehicles be added to their fleet to satisfy State mandated tasks. The department hired a new inspector for the Weights & Measures division, resulting in the need for an additional vehicle to perform inspections throughout the County. The California Department of Food & Agriculture (CDFA) donated two trucks to the department in the early 2000’s to aid in the pest detection trapping program. As these trucks are over 20 years old, they are dilapidated and unsafe for staff to drive. Replacement of the trucks is necessary to maintain an effective county-wide pest trapping program before the trapping season begins in March. Funding will come from the Weights & Measures Special Revenue Fund and additional funding from the State for Unclaimed Gas Tax.
The vehicles will become part of the Napa County Fleet Program, and the Ag Commissioner-Sealer will be charged for operations, maintenance, and replacement accordingly in future years.
Requested Actions (4/5 vote required):
1. Approve purchase of three capital assets and competitive bid award to Jimmy Vasser Toyota of Napa, CA for three Toyota Tacomas in the amount of $199,525; and
2. Approval of a Budget Amendment for the following;
a. Increase Transfers Out appropriations by $66,510 in the Weights and Measures Public Protection
Special Revenue Fund (Fund 2420, Sub-Division 1600050, Account 56100) offset by use of its available fund
balance to transfer to Ag Commissioner - Sealer (Fund 1000, Sub-Division 1600000, Account 48200)
b. Increase revenue by $133,015 in Ag Commissioner - Sealer (Fund 1000, Sub- Division 1600000, Account 43300)
c. Increase Fleet Charges Appropriations by $199,525 in Ag Commissioner - Sealer (Fund 1000, Sub-
Division 1600000, Account 52906) offset by transfer-in revenue for reimbursement to Fleet - Vehicle Replacement Budget (Fund 4100, Sub-Division 4102000, Account 46800)
d. Increase Equipment Appropriations in Fleet - Vehicle Replacement budget (Fund 4100, Sub-Division
4102000, Account 55400) by $199,525 offset by revenue.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Approval of the purchase will allow the Ag Commissioner-Sealer Dept. to do their inspections and trapping as scheduled. |
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Is the general fund affected? |
Yes (Ag Commissioner - Sealer) |
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Future fiscal impact: |
These trucks will become part of the Fleet Internal Service Fund and charged Operations and Maintenance and Replacement accordingly in future fiscal years. |
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Consequences if not approved: |
The Ag Commissioner - Sealer Dept. will not be able to perform inspections and trapping in a timely manner. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California
Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable