TO: Board of Supervisors
FROM: Allison Haley, District Attorney
REPORT BY: Sophie Johnson, Staff Services Manager
SUBJECT: Agreement with Closure Intelligence Inc.
RECOMMENDATION
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Approve and authorize Amendment No. 1 to Agreement No. 260258B with Closure Intelligence, Inc., to provide a purpose-built, secure digital analyst platform for a four-year agreement with annual price escalators; and approval of a waiver of competitive bidding requirements and sole source award. (Fiscal Impact: $105,000 Expense; General Fund; Budgeted; Discretionary)
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BACKGROUND
On December 15, 2025, Napa County District Attorney’s Office entered a one-year Agreement with Closure Intelligence Inc (Closure) a firm that provides a secure, specialized digital analyst platform designed exclusively for law enforcement agencies, prosecutors, and district attorney offices. The volume of digital evidence in current criminal investigations has grown exponentially. Working on criminal cases prosecutors and law enforcement partners are faced with overwhelming levels of digital evidence. This has historically required spending hundreds of manual hours reviewing audio recordings, jail communications, handwritten or digital documents.
Working with Closure in the past twelve months, the District Attorney’s Office has benefited from the purpose-built platform significantly accelerating case review timelines and freeing up resources. Preparing for large jury trials, the office has historically prepared for cases using bates-stamped printed pages organized into binders for reference during the trial. The Closure platform leverages advanced artificial intelligence (AI) agents to securely process, transcribe, and translate massive volumes of diverse case evidence. By submitting all the relevant case information into the secure Closure platform, searches for relevant information that would have previously taken hours or days can now take just minutes.
The Closure platform adheres to the current Criminal Justice Information Services (CJIS) security policy and securely synthesizes, searches, transcribes and translates both audio and video, reducing the need for external translation services or official transcription of evidence that is not relevant.
The District Attorney’s Office entered a 12 month agreement with Closure that was within the CEO signing authority. Adhering to the Purchasing Policy, the District Attorney’s Office is requesting a waiver of the competitive bidding process to proceed with a sole source award due to the one of a kind platform of Closure which has been integrated into our case management system, CJNET. No other vendor has yet developed this specific combination of security controls, multilingual automated transcription and integrated analytics suited to this type of casework.
This agreement is for four-years with annual cost increases. The first year the agreement will cost approximately $105,000.
Requested Action:
1. Approve and authorize the Chair to sign Agreement No. 260258B Amendment No. 1 with Closure Intelligence Inc. with the total maximum amount of $588,000 for the term of December 16, 2026 through to December 15, 2030 for a subscription to the Closure Intelligence Platform.
2. Waiver of competitive bidding and sole source award to Closure Intelligence Inc. of New York City, New York.
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
District Attorney’s Budget 1000 - 1300000 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
This agreement with Closure Intelligence leverages a specialized digital analyst platform to securely process massive volumes of diverse case evidence. By submitting all the relevant case information into the Closure platform, the office has the ability to review thousands of pages of evidence in minutes. Closure significantly accelerates case review timelines helping to free up resources and provide timely processing of cases. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
The total cost of the agreement over 4 years is $453,000 plus additional budget of $135,000 for overages. The cost for FY 2026-27 is $105,000. Future payments will be budgeted accordingly in future fiscal years |
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Consequences if not approved: |
If not approved, the District Attorney’s office will require more time to review case evidence, with the potential to require additional staff to ensure timely due process of court time. |
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Additional Information |
Strategic Initiative: Build Healthy, Connected Communities. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.