TO: Napa County Flood Control and Water Conservation District
FROM: Richard Thomasser - District Manager
REPORT BY: Sarah Geiss - Supervising Staff Services Analyst
SUBJECT: Agreement No. 260237B with OneRain, Inc.
RECOMMENDATION
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Approve and authorize Agreement No. 260237B with OneRain Inc. for $30,000 for services related to operation and technical support associated with the Countywide network of stream and rain fall gauges (ALERT system) using Contrail and Elements 360 software. (Fiscal Impact: $30,000 Expense; Flood District - Watershed Projects Budget; Budgeted; Discretionary)
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BACKGROUND
Since 2006 OneRain, Inc. has provided the software platform and technical support associated with Napa.Onerain.com, the existing Countywide network of stream and rainfall gauges. The District wishes to continue to use OneRain's services and upgrade to a new software platform under a new agreement with an annual amount not to exceed $30,000, and with a term ending June 30, 2026, with a provision for automatic annual renewal not to exceed five years.
OneRain's scope of work under this new contract includes, but is not limited to the following items:
1) Continued subscription to the existing software platform (Contrail Cloud Server-Contrail Inventory)
through July 2026
2) Migration and configuration to new software platform (Elements 360)
3) Activation of annual subscription for new software platform (Elements 360) beginning July 2026
and ongoing technical support
Requested Actions:
1. Approve and authorize Agreement No. 260237B with OneRain Inc.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Subdivision 8000500 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The agreement will pay for annual subscription fee, migration to new software and technical support as needed. Without paying the annual fee the network would cease to function. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
None |
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Consequences if not approved: |
The network will not function and regional stream and rain gauge data will not be available or viewable by the County or public. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by California Code of Regulations, title 14, section 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.