TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Sydney Barclay, Assistant Engineer
SUBJECT: Approval of Plans and Specifications and Authorization to Advertise for Bids for the “Pope Valley Paving Project” (RDS 24-05, 24-06, & 24-07)
RECOMMENDATION
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Approve the Plans and Specifications for the “Pope Valley Paving Project” and authorize the advertisement for sealed bids, and opening of the bids at a time, date, and location to be published by the Director of Public Works pursuant to Section 20150.8 of the Public Contract Code. (No Fiscal Impact)
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BACKGROUND
The Pope Valley Paving project is comprised of the following three (3) projects:
- RDS 24-05, Pope Valley Road
- RDS 24-06, Ink Grade Road
- RDS 24-07, Butts Canyon Road
The Pope Valley Road resurfacing project will utilize three (3) different funding sources for roadway repairs, with different funding set aside depending on the project.
1. $2,000,000 State Earmark. In 2023, State Senator Bill Dodd included a $4 million dollar allocation in the State Budget for Napa County to improve major emergency evacuation routes for rural communities (specifically Angwin/Deer Park, Berryessa Estates, Snell Valley Road, Berryessa Highlands, and the Steele Canyon Road residents). In 2023, the County used $2 million to resurface Howell Mountain Road. The remaining $2 million will be used to resurface Pope Valley Road.
2. $408,000 from PG&E. In 2022, PG&E undergrounded their overhead electrical wires along Pope Valley Road to reduce the risk of power lines causing wildfires. In lieu of PG&E doing a partial restoration of the road after their work, they instead contributed $408,000 towards a future paving project.
3. As needed supplementary funding from the Accumulated Capital Outlay (ACO) Fund.
The Ink Grade Road resurfacing project has two (2) funding sources.
1. $3 million dollar donation from the Clif Family Foundation. The Clif Family Foundation agreed to provide a voluntary $3 million dollar donation once the construction contract is awarded.
2. As needed supplementary funding from the ACO fund.
The Butts Canyon Road resurfacing project will use approximately $3 million in funding from the ACO fund.
Based on their proximity to each other and the need for similar pavement repairs, the County has combined RDS 24-05, 24-06, and 24-07 into a single paving project to achieve economy of scale. This project will fix drainage issues, upgrade street signs, and provide several other improvements. The roadway ditches will be cleaned of debris, digout repairs will be performed, and the existing pavement will be paved with a thick layer of hot mix asphalt concrete. This treatment will extend the lifetime of these roadways by 15 to 20 years.
The Engineer’s Estimate for the Pope Valley Paving Project is $4,500,000. The Plans and Specifications are complete and ready for approval by the Board of Supervisors. The Director is requesting authorization to advertise for bids. Staff will return to the Board of Supervisors at the time of construction to present a detailed project budget based on the lowest responsible bid and to request a budget amendment to fund construction.
Requested Actions:
1. Approve Plans and Specifications for the “Pope Valley Paving Project” (RDS 24-05, 24-06, & 24-07) and authorize to advertise for sealed bids.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
No |
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Is it Mandatory or Discretionary? |
Discretionary |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: Consideration and possible adoption of a Categorical Exemption
Class 1: It has been determined that this type of project does not have a significant effect on the environment
and is exempt from the California Environmental Quality Act. [See Class 1 (“Existing Facilities”) which may
be found in the guidelines for the implementation of the California Environmental Quality Act of 14 CCR
§15301; see also Napa County’s Local Procedures for Implementing the California Environmental Quality Act,
Appendix B.]