TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: Amanda Exum, Staff Services Analyst II
SUBJECT: Amendment No. 2 to Professional Services Agreement No. 230377B with Peterson Power Systems, Inc., dba Peterson CAT
RECOMMENDATION
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Approve and authorize Amendment No. 2 to Agreement No. 230377B with Peterson Power Systems, Inc. dba Peterson CAT to increase maximum compensation from $155,721 to $200,721 in fiscal year 2025-26, and to increase maximum compensation from $157,257 to $202,257 in fiscal years 2026-27 and 2027-28 (Fiscal Impact: $135,000 Expense; Property Management; Budgeted; Discretionary)
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BACKGROUND
Today’s action will approve Amendment 2 to Agreement No. 230377B with Peterson Power Systems, Inc. (Peterson Power) for generator maintenance and repair services. The amendment increases maximum compensation for non-routine services to address the need for additional services.
For current fiscal year 2025-26, maximum compensation for non-routine services will increase by $45,000 for a new total of $120,000 per fiscal year for the remainder of the contract term. These changes result in a maximum compensation increase from $155,721 to $200,721 for fiscal year 2025-26 and from $157,257 to $202,257 per fiscal year for optional automatic renewal fiscal years 2026-27 and 2027-28.
On January 13, 2026, the Board approved Amendment 1 to Agreement No. 230377B with Peterson Power. The amendment added routine generator services at the Sugarloaf communications site and removed the generator previously located at 2030 Airport Road from the scope of work. The amendment also increased maximum compensation for non-routine services to address the need for additional services. Maximum compensation increased to $155,721 for current fiscal year 2025-26 and to $157,257 per fiscal year for optional automatic renewal fiscal years 2026-27 and 2027-28.
On May 2, 2024 the Board approved professional services agreement No. 230377B with Peterson Power effective July 1, 2023, with a maximum compensation amount of $81,762 for routine services and $50,000 for non-routine services for a total of $131,762 per fiscal year in fiscal years 2023-24, 2024-25, and 2025-26, with the option for automatic renewal for fiscal years 2026-27 and 2027-28 with a maximum compensation amount of $83,302 for routine services and $50,000 for non-routine services for a total of $133,302 per fiscal year.
County staff issued a Request for Proposal (RFP) on January 13, 2023, for contracted generator services. Peterson Power distinguished themselves as the most qualified of the three companies who submitted proposals and was selected by the panel to provide Napa County with generator maintenance and repair services. Peterson Power Systems, Inc. is not a local vendor.
Requested Action:
Approve and authorize Amendment No. 2 to Agreement No. 230377B with Peterson Power Systems, Inc. dba Peterson CAT to update the scope of work, to increase maximum compensation from $155,721 to $200,721 in FY26, and to increase maximum compensation from $157,257 to $202,257 in FY27 and FY28 to provide additional non-routine services.
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Fund 4300-Property Management. There is sufficient appropriation to cover the amendment’s compensation increase in fund 4300. |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Maintenance of generators is essential to ensure the safe and consistent operation of generators located at County owned or operated locations and to ensure the County has reliable backup power in case of power failure. The agreement includes non-routine maintenance and repairs to assist Property Management in meeting facility and portable generator needs. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
This agreement will continue to be budgeted in future fiscal years in the affected funds. |
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Consequences if not approved: |
The County will not be able to adequately address non-routine maintenance needs which are essential to ensure the safe and consistent operation of facility and portable generators owned by Napa County |
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Napa County Strategic Initiative |
Build Healthy, Connected Communities |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.