TO: Board of Supervisors
FROM: Jon Gjestvang, Chief Information Officer - Information Technology Services
REPORT BY: Elena Guzmán, Staff Services Analyst II
SUBJECT: Agreement No. 250075B with AMS and Sole Source Award for network configuration at Napa County Replacement Detention Facility.
RECOMMENDATION
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Approve and authorize Agreement No. 250075B with AMS.NET, for a maximum of $29,800 through June 30, 2025 for professional services required for network configuration at the Napa County Replacement Detention Facility; and a waiver of competitive bidding requirement and sole source award (pursuant to Napa County Code Section 2.36.090). (Fiscal Impact: $29,800 Expense; Capital Projects Fund; Budgeted; Discretionary)
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BACKGROUND
On May 22, 2018, the Board of Supervisors approved the financing plan for replacing the existing jail. On August 14, 2018, the Board awarded a professional services agreement with Lionakis for architectural and engineering services to design the replacement detention facility. Once the plans and specifications entitled ‘Napa County Replacement Detention Facility Project, PW 20-100’ were completed, the State approved them and authorized advertisement for bid. On September 22, 2022, Napa County opened bids. The lowest responsive bid from Broward Builders was over the estimated construction costs and on October 18, 2022, the Board approved the revised costs and awarded the contract to Broward Builders, Inc. of Woodland, California.
In order to complete project PW 20-100, the County must establish network configurations for the new site. Because of AMS.NET’s expertise, intimate knowledge in previously creating proprietary core network configurations for the County and extensive work with Information Technology Services (ITS) it would be
time consuming, inefficient and cost prohibitive to educate another vendor with the necessary knowledge for custom configurations necessary to run the network.
Requested Action: Approve a waiver of competitive bidding requirement and sole source award to AMS.NET for Agreement No. 250075B with a contract maximum amount of $29,800 through June 30, 2025; for professional services necessary for the planning and network configuration of the core network at the Napa County Replacement Detention Facility building.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
New Jail Capital Improvement Project (CIP) #19005, Subdivision 3000505, Construction Services Account 52360. |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Approval of Agreement No. 250075B will allow ITS to utilize AMS.NET’s thorough knowledge of previous County network configurations and planning expertise to complete the Napa County Replacement Detention Facility. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
No fiscal impact beyond fiscal year 2024-2025. |
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Consequences if not approved: |
If agreement is not approved, ITS would have to seek out other vendors familiar with current network infrastructure to provide configuration and planning services. Given the time sensitivity and technical expertise needed for this project, AMS.NET was the best choice to complete the project. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State of CEQA Guidelines) and therefore CEQA is not applicable.