TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Leigh Sharp, Deputy Director of Public Works
SUBJECT: Approve Amendment No. 1 to Agreement No. 250266B with Matrix Consulting Group, Ltd. to extend the term.
RECOMMENDATION
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Approve and authorize Amendment No. 1 to Agreement No. 250266B with Matrix Consulting Group, Ltd to extend the term of the agreement from June 30, 2025 to December 31, 2025, with no change to compensation, to provide additional time to complete a cost allocation alternatives analysis for the Napa County Animal Shelter and Adoption Center. (No Fiscal Impact; Discretionary)
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BACKGROUND
On December 17, 2024, Napa County entered into Agreement No. 250266B with Matrix Consulting Group, Ltd to prepare a cost alternatives analysis for the Napa County Animal Shelter and Adoption Center to inform service agreement negotiations between Napa County and the municipalities that utilize the services of the County to meet their animal sheltering requirements (i.e., City of American Canyon, City of Napa, Town of Yountville and collectively referred to as “Agency Partners). Staff from the County and Agency Partners have worked collaboratively with Matrix since December 2024 and significant progress has been made. Multiple options have been analyzed and a draft report has been presented. However, additional time is needed to address outstanding questions and to finalize the report. Agreement No. 250266B currently expires on June 30, 2025 and an extension to December 31, 2025 is requested to allow for completion of the work. No change in compensation is requested.
Requested Action:
Approve and authorize Amendment No. 1 to Agreement No. 250266B with Matrix Consulting Group Ltd to extend the term of the Agreement from June 30, 2025 to December 31, 2025 with no change to compensation to finalize a cost allocation alternatives analysis for the Napa County Animal Shelter and Adoption Center.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
No |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Animal Shelter Fund (Fund 5040; Subdivision 5040000) |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Additional time is needed to complete the analysis. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Funds remaining in the contract will be expended in FY 2025-26. |
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Consequences if not approved: |
The alternatives analysis will not be completed and negotiations with the Agency Partners will be negatively impacted. |
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ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 153878 (State CEQA Guidelines) and therefore CEQA is not applicable.