TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: Frank Lucido - Engineering Manager
SUBJECT: Approval of Amendments to Professional Service Agreements with MPEG and BCA in Support of Various Roads Projects
RECOMMENDATION
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Director of Public Works requests the following actions regarding on-call contracts providing construction testing inspection and management of various road projects:
1. Approval of and authorization for the Chair to sign Amendment No. 2 to Agreement No. 190343B with Miller Pacific Engineering Group (MPEG) that extends the contract term an additional year and increases compensation from $400,000 to $500,000 per fiscal year; and
2. Approval of and authorization for the Chair to sign Amendment No. 2 to Agreement No. 180054B with Biggs Cardosa & Associates (BCA) that extends the contract term an additional year.
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EXECUTIVE SUMMARY
Two on-call contracts that are needed to provide construction testing inspection and management are set to expire on June 30, 2022, which is in the middle of the upcoming construction season. These two on-call contracts were executed after the completion of a request for qualifications process. Extending the contract dates will allow the County to continue to receive and pay for needed services until to the end of this upcoming construction season.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Various Capital Improvement Budgets |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The proposed Professional Service Agreement Amendments will provide required technical services for various Napa County Public Works projects in design and construction. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
N/A |
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Consequences if not approved: |
Civil, Geotechnical, materials testing, and inspections services will not be provided, delaying projects planned and in progress. |
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County Strategic Plan pillar addressed: |
Livable Economy for All |
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ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
Following the storm events in 2017 Napa County solicited requests for qualifications (RFQ) for professional services needed to complete storm repairs. After ranking and interviewing, the County awarded several different on-call professional service agreement contracts including one with Miller Pacific Engineering Group (MPEG) for testing and inspection and one with Biggs Cardosa & Associates (BCA) for construction management.
The sheer number of storm damage repairs and the complexity involved with designing permitting and bidding requires several years of effort. Multiple disasters including fires and another significant storm damage event also delayed the delivery of some projects. Both of these companies have been involved with the project design, formulation and plan review of several projects scheduled to be completed this year and are needed through project completion, yet their agreements expire in the middle of the construction season. Extending the contract terms an additional fiscal year will allow for continuity, efficiency and better quality control on these projects.
The intention is that no new task orders will be issued past this fiscal year except in the case of supporting existing projects that will be completed this summer or running into something unforeseen. Staff will be issuing new RFQ’s later this year to find the most qualified consultants for new projects that are planned for next year and beyond.