TO: Board of Supervisors
FROM: Christine Briceño, Director of Human Resources
REPORT BY: Joy Cadiz, Staff Services Manager
SUBJECT: Adoption of a Resolution Amending the Table and Index of Classifications and the Departmental Allocation List for Public Defender
RECOMMENDATION
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Adopt a Resolution to amend the Departmental Allocation List for the Public Defender’s Office effective October 26, 2024, with no increase to full-time equivalents. (Fiscal Impact: $5,000 Expense; General Fund; Budgeted; Discretionary)
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BACKGROUND
Over time, the duties performed by the Legal Office Manager in the Public Defender’s Office have become more time-consuming with new programs implemented for budget and financials, which has stretched the Legal Office Manager’s availability for supervision of their direct staff. To address the need, a full-time Supervising Legal Secretary position is being requested. The Supervising Legal Secretary will provide direct supervision to three full-time Legal Secretaries, as well as assist in the everyday administrative duties associated with the Public Defender’s Office.
This request will add a Supervising Legal Secretary allocation and delete a Legal Secretary II allocation. Although there is a nominal cost associated with this request, the Public Defender’s Office has salary savings due to attorney retirements.
Requested Actions:
Adopt a Resolution to amend the Departmental Allocation List for the Public Defender’s Office by adding a 1.0 FTE Supervising Legal Secretary, effective October 26, 2024, and deleting a 1.0 FTE Legal Secretary II to be determined upon a subsequent vacancy after recruitment.
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
1320000 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification |
Operational need to change organizational structure. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
The increased cost of salary and benefits for the remainder of the fiscal year is approximately $5,000. The annualized cost of salary and benefits is approximately $9,000 and will be budgeted accordingly. |
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Consequences if not approved: |
There will not be adequate resources for supervision of Legal Secretary staff. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.