TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Daniel Basore, Engineering Supervisor
SUBJECT: Approval of Plans and Specifications and Authorization to Advertise for Bids for the “American Canyon Library Remodel”, PW 25-09
RECOMMENDATION
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Approve the Plans and Specifications for the “American Canyon Library Remodel,” PW 25-09, authorization to advertise for sealed bids and opening of the bids at a time, date, and location to be published by the Director of Public Works pursuant to Section 20150.8 of the Public Contract Code. (No Fiscal Impact, Discretionary).
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BACKGROUND
The American Canyon Library opened on August 14, 2012, in the remodeled Crawford Building, a location used previously as the American Canyon City Hall. The American Canyon Library is owned by the City of American Canyon and leased by Napa County. The lease agreement obligates Napa County to maintain the interior of the building (walls, windows, doors, flooring), along with the entrance doors, plumbing and light fixtures. The City of American Canyon is responsible to maintain the exterior of the building and surrounding property.
No improvements have been made to the building since it opened in 2012 and interior maintenance is needed. The American Canyon Library Remodel will update the facility’s interior furnishings, flooring, paint, bathroom doors, and exterior signage. The library has a separate Capital Improvement Program (CIP) Division where funds are held to be utilized when capital improvements are needed to maintain the facilities.
Project construction is anticipated to occur in the Summer of 2025 and will require a temporary closure of the library. The Engineer’s Estimate for construction of the American Canyon Library Remodel Project is $360,000. The plans and specifications are complete and ready for approval by the Board of Supervisors. County staff will return to the Board of Supervisors to present a detailed project budget based on the lowest responsible bid and to request a budget amendment and authorization to award.
Requested Action:
1. Approve Plans and Specifications for the “American Canyon Library Remodel,” PW 25-09 and authorize to advertise for sealed bids.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
No |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Fund 2020, Sub-Division 2020502, Project 25017 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Approval of Plans and Specifications and Authorization to advertise the project for sealed bids is required to move project into the construction phase. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Construction contract award to lowest responsive bidder. |
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Consequences if not approved: |
The interior of the American Canyon Library will not be updated. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: Consideration and possible adoption of a Categorical Exemption Class 1: It has been determined that this type of project does not have a significant effect on the environment and is exempt from the California Environmental Quality Act. [See Class 1 (“Existing Facilities”) which may be found in the guidelines for the implementation of the California Environmental Quality Act at 14 CCR §15301; see also Napa County’s Local Procedures for Implementing the California Environmental Quality Act, Appendix B.]