TO: Napa-Vallejo Waste Management Authority Board of Directors
FROM: Chris Celsi, Executive Director
REPORT BY: Chris Celsi, Executive Director
SUBJECT: Changing the regular meeting schedule of the Board of Directors
RECOMMENDATION
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REQUESTED ACTION: Discussion and possible action to amend the Authority Bylaws to change the meeting day to another day in the week, change the meeting time, or both.
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EXECUTIVE SUMMARY
Section 4 of the Authority Bylaws specifies that regular meetings of the Board shall be held at 10:00 a.m. on the second Thursday of each month, with some exceptions for holiday weeks. This creates a scheduling conflict for some of the Directors.
This action requests the regular meeting date of the Board be changed to another day in the week, change the meeting time or both. Staff will amend the Bylaws to reflect a new meeting date agreed to by the Board and return next month with an amended meeting calendar.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
No |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
A change in the meeting schedule is necessary accommodate the Directors schedule. |
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Consequences if not approved: |
The Authority may lack a quorum for some Board meetings. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed activity is not a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(b)(5), as an organizational or administrative activity that will not result in direct or indirect physical changes in the environment, and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
Section 4 of the Authority Bylaws specifies that regular meetings of the Board shall be held at 10:00 a.m. on the second Thursday of each month. If the meeting will occur in the same week as the New Year’s holiday, the July 4 holiday, or Labor Day or Veteran’s Day, the Bylaws indicate the meeting will be held on the third Thursday of that month.
To avoid scheduling conflicts, staff recommends changing the regular meeting schedule to hold meetings on another day of the second week, to change the meeting time to earlier or later in the day, or both. If the Board agrees on a new day or time for regular meetings, staff will finalize the amendment to the Bylaws and return next month with amended meeting calendar for approval. The recommended amendment to the Bylaws will be in the following form:
4. REGULAR MEETINGS: TIME AND LOCATION. Regular meetings of the Board shall be held on the second Thursday of each month, unless otherwise specified by the Board. If the meeting date in January, July, September or November falls in the same work week as a holiday for any member jurisdictions' employees, the regular meeting set for that date shall be continued to the next Thursday which is not a holiday, unless canceled altogether by action of the Board. Regular meetings shall commence at 10:00 a.m. and shall continue until all business is completed unless the Board determines by majority vote to continue all or some of the remaining items to a later meeting. The location of Regular meetings shall be as noted below, except that such locations may be changed for a given Regular meeting by the Chair or Executive Director with the approval of the Chair to any other location within the building specified below, without amendment of these Bylaws, as long as the new location is posted in writing on the door of the room noted below prior to and during the meeting.
MEETING LOCATION:
City of American Canyon
4381 Broadway, Suite 201
American Canyon, California 94503