TO: Board of Supervisors
FROM: Steve Lederer, Director
REPORT BY: Nate Galambos, Engineering Manager
SUBJECT: Project Creation and Budget Amendment for “Devlin Road Paving,” RDS 25-50
RECOMMENDATION
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Approve and authorize creation of Capital Improvement Project 26018 for the “Devlin Road Paving,” RDS 25-50 project and approve a Budget Amendment. (Fiscal Impact: $300,000 Expense; Capital Improvement Fund; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The roads to be rehabilitated are selected based on their existing Pavement Condition Index (PCI), which is an overall measure of the condition of the road surface developed by the United Sates Army Corps of Engineers and later standardized by American Society for Testing and Materials (ASTM). The PCI is a numerical index ranging from 0 to 100. Public Works uses the PCI to develop an extended 5-year plan, which is updated annually, to guide our efforts. Please note this is not a “worst first” analysis, it is based on “the best bang for the buck,” meaning that smaller amounts of maintenance money on roads that aren’t in bad shape can sometimes be much more effectively spent than a large amount of money on a road that has already failed. Due to recent road base failures, Public Works is adding Devlin Road (average PCI of 29) to our 2026 paving plans, from its intersection with Soscol Ferry Road south approximately 3,500 feet (near the Chevron station).
The requested funding for the project is for the design through bidding. Public Works will return to the Board at time of construction award requesting another Budget Amendment to fully fund the project.
Requested Actions:
Approve a Budget Amendment for the following (4/5 votes required):
a. Reclass Construction Services appropriation by $300,000 in the Monticello Area Paving Project (Fund 2040, Sub-Division 2040500, Project 23026, Account 52360) to Transfers Out appropriations (Fund 2040, Sub-Division 2040500, Project 23026, Account 56100) to return $300,000 to the Capital Improvement Projects Fund (CIF) and increase its Transfers In revenue (Fund 3000, Sub-Division 3000000, Account 48200);
b. Increase Transfers Out Appropriations by $300,000 in the CIF (Fund 3000, Sub-Division 3000000, Account 56100) offset by a Transfer In revenue from project 23026 to transfer to project 26018 and increase its Transfer In revenues (Fund 2040, Sub-Division 2040500, Project 26018, Account 48200); and
c. Create a new Project 26018 for the “Devlin Road Paving” and increase Engineer Services appropriations by $300,000 in Project 26018 (Fund 2040, Sub-Division 2040500, Project 26018, Account 52145) offset by a Transfers In revenue from the CIF.
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Where is it budgeted? |
Capital Improvement Projects Fund. |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Approval is necessary to move the project into design for roadway rehabilitation. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
Staff will return later to request another budget amendment to fully fund the project to completion. |
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Consequences if not approved: |
The road will not be rehabilitated resulting in costlier maintenance and potential roadway safety hazard. |
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Additional Information |
Public Works recently completed the Monticello Area Paving project, which finished under budget. The remaining funds from that project are being transferred in order to commence this project. Strategic Initiative: Build Healthy, Connected Communities. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.