TO: Board of Directors
FROM: Steven Lederer, Manager, NVWMA
REPORT BY: Amanda Griffis, Supervising Environmental Resource Specialist
SUBJECT: Amendment No. 1 to Agreement No. 230447D with Conservation Corps North Bay
RECOMMENDATION
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AMENDMENT NO. 1 TO AGREEMENT NO. 230447D WITH CONSERVATION CORPS NORTH BAY
DISCUSSION AND ACTION REQUESTED: Approve and authorize staff to sign Amendment No. 1 to Agreement No. 230447D with Conservation Corps North Bay, amending the scope and maximum compensation while extending the term of the agreement to June 30, 2027. (Fiscal Impact $190,944 Expense; UVWMA; Budgeted; Discretionary)
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BACKGROUND
In June of 2021, the Board authorized the Agency Manager to issue a Request for Proposals (RFP) for companies capable of supporting roadside litter removal programs throughout the UVWMA service area. In response, two proposals were received. After an interview process, staff recommended entering negotiations with Conservation Corps North Bay (CCNB). The recommendation was based upon CCNB’s relevant experience, broad scope of services, and alignment with CCNB's mission of training young adults through paid work, education, employability, civic engagement, and leadership. Agreement No. 220171D with CCNB for litter removal services was established September 20, 2021, and terminated June 30, 2022.
In 2022, Board members approved Agreement No. 220378D with CCNB for roadside litter removal services for a one-year term beginning July 1, 2022, and ending June 30, 2023.
In 2023, Board members approved Agreement No. 230477D with CCNB for roadside litter removal services for a two-year term beginning July 1, 2023, and ending June 30, 2025, with a maximum compensation of $190,000.
The CCNB roadside litter removal program has become an essential service in maintaining the cleanliness, safety, and environmental integrity of our roadways. If this service were to lapse, we would begin to see the impact almost immediately: litter would accumulate quickly, degrading natural landscapes, and diminishing the quality of our soil and ecosystems. It clogs storm drains, pollutes waterways, creates fire hazards, and poses real safety risks to drivers and cyclists. As litter remains an ongoing concern along rural and high-traffic roadways, staff sees continued value in maintaining this partnership.
This Amendment No. 1 to Agreement No. 230477D ensures uninterrupted service through June 30, 2027. Total maximum compensation for each year will be $190,944. The amendment to the scope of services will include a requirement that CCNB pay for landfill disposal services directly, rather than using the UVWMA account at Clover Flat Landfill. Based on the program’s continued success, the Agency Manager recommends the Board approve Amendment No. 1 to Agreement No. 230447D with CCNB.
Requested actions:
Approve and authorize staff to sign Amendment No. 1 to Agreement No. 230447D with Conservation Corps North Bay.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
UVWMA; Subdivision 8200000; Consulting Services |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The current litter program has helped improve both the appearance and the environmental health of our roadways and creeks. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
If extended, the contract will be appropriated for within each fiscal year’s budget. |
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Consequences if not approved: |
CCNB litter cleanup services will cease on June 30, 2025. Without regular cleanup, litter accumulates quickly along roadsides. This can pollute soil, waterways, and ecosystems. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California
Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.