TO: Board of Supervisors
FROM: Christine Briceño, Director of Human Resources
REPORT BY: Joy Cadiz, Staff Services Manager
SUBJECT: Adoption of a Resolution Amending the Table and Index of Classifications and the Departmental Allocation List for the Probation Department
RECOMMENDATION
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Adopt a Resolution to amend the Table and Index of Classifications and the Departmental Allocation List for the Probation Department with no increase to full-time equivalents. (Fiscal Impact: $11,500 Expense; General Fund; Budgeted; Discretionary)
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BACKGROUND
The Probation Department’s senior and middle management organizational structure was reviewed. The review determined that a broad Chief Deputy Probation Officer classification that allows for coverage throughout the Probation Department would better serve the clients and community. In the past, the Chief Deputy Probation Officer classification duties focused on management of adult probation programs while the Juvenile Hall Superintendent classification duties focused on management of Juvenile Hall and its programs including the Skyline Academy Camp.
The requested action deletes the Juvenile Hall Superintendent classification and places all senior-management duties in the Probation Department within the Chief Deputy Probation Officer classification. There is no fiscal impact from this action because the salary grade for the Chief Deputy Probation Office and Juvenile Hall Superintendent are equivalent.
Similarly, at the middle-management level, the Probation Department utilizes Probation Services Program Managers throughout the department and has a separate Assistant Juvenile Hall Superintendent classification assigned to Juvenile Hall. New programs and services within the institution require significant knowledge and experience in not just facility operations, but also programming, re-entry and transition services, and evidenced based practices. Having a broad Probation Services Program Manager classification will provide the same benefits of coverage and better client and community service. There is a fiscal impact to this change as the salary grade for the Probation Services Program Manager is higher than the Assistant Juvenile Hall Superintendent, which is appropriate given the expansion of the scope and level of duties to be performed by the Probation Services Program Manager assigned to Juvenile Hall and its programs.
The requested action deletes the Assistant Juvenile Hall Superintendent classification and places all middle-management probation program duties within the Probation Services Program Manager classification. Although there is an annual increase of $20,000 for the Probation Services Program Manager action, there is available salary savings.
Requested Actions:
1. Adopt a Resolution to amend the Table and Index of Classifications by deleting the Juvenile Hall Superintendent and Assistant Juvenile Hall Superintendent, effective October 26, 2024.
2. Adopt a Resolution to amend the Departmental Allocation List for the Probation Department by adding a 1.0 FTE Chief Deputy Probation Officer and a 1.0 FTE Probation Services Program Manager and deleting a 1.0 FTE Juvenile Hall Superintendent and a 1.0 FTE Assistant Juvenile Hall Superintendent, effective October 26, 2024.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
1421000 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Broad use of management classifications in the Probation Department allows for coverage and better service. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
The increased cost of salary and benefits for the remainder of the fiscal year is approximately $11,500 and available from other position savings. The annualized increased cost of salary and benefits is approximately $20,000 and will be budgeted accordingly. |
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Consequences if not approved: |
If these actions are not approved, there will not be a workplace culture that has equitable and realistic work expectations. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.