TO: Board of Supervisors
FROM: Steven Lederer – Director of Public Works
REPORT BY: Amanda Exum, Staff Services Analyst II
SUBJECT: Amendment 1 to Professional Services Agreement 250008B with Marquee Fire Protection, LLC dba Marquee Fire Protection
RECOMMENDATION
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Approve and authorize Amendment No. 1 to Agreement No. 250008B with Marquee Fire Protection, LLC dba Marquee Fire Protection to increase maximum compensation from $102,235 to $106,866 and to update the scope of work to add fire sprinkler systems and equipment services for the Replacement Jail and changes in service needs at various County locations. (Fiscal Impact: $4,631 Expense; Various Funds; Budgeted; Discretionary)
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BACKGROUND
Today’s action will approve Amendment No. 1 to Agreement No. 250008B with Marquee Fire Protection for fire alarms systems inspection, testing, and maintenance services. The amendment adds the Napa County Department of Corrections’ new location at 2210 Napa-Vallejo Hwy, Napa, CA 94558 (Replacement Jail) to the scope of work, updates the scope of work to reflect changes in services needs at various County locations, and updates compensation maximums due to the changes in the scope of work.
In fiscal years 2025-26 and 2026-27 the maximum compensation amount for routine services will increase to $79,666 and the amount for non-routine services will increase to $27,200 for a total of $106,866 per fiscal year. For optional automatic renewal fiscal years 2027-28 and 2028-29 the maximum compensation amount will increase to $87,795 for routine services and to $32,400 for non-routine services for a total of $120,195 per fiscal year.
On June, 4, 2024 the Board approved a professional services agreement with Marquee Fire Protection, LLC effective July 1, 2024, with a maximum compensation amount of $77,235 for routine services and $25,000 for non-routine services for a total of $102,235 per fiscal year in fiscal years 2024-25, 2025-26, and 2026-27, with the option for automatic renewal for fiscal years 2027-28 and 2028-29 with a maximum compensation amount of $85,143 for routine services and $30,000 for non-routine services for a total of $115,143 per fiscal year.
County staff issued a Request for Proposal (RFP) on February 15, 2024, for contracted professional fire sprinkler systems testing, inspection, and maintenance services. Marquee Fire Protection distinguished themselves as the most qualified of the six companies who submitted proposals and was selected by the panel to provide Napa County with fire sprinkler systems and equipment services.
Marquee Fire Protection is not a local vendor.
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
It is included in the recommended budget in various department budgets that receive the services (Funds 1000, 2000, 2100, 4300, 5010, 5020). This amendment affects funds 1000, 4300, and 5010. |
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Is it Mandatory or Discretionary? |
Mandatory |
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Discretionary Justification: |
Procurement of contracted mandatory fire sprinkler systems testing, inspection, and maintenance services at County facilities. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
This agreement will continue to be budgeted in future fiscal years in the affected funds. |
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Consequences if not approved: |
There will not be contracted fire sprinkler systems services at the Replacement Jail placing the County at risk of being out of compliance with the standards set forth by the National Fire Protection Association (NFPA) and required by the California Office of the State Fire Marshal in the California Code of Regulations. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.