TO: Board of Supervisors
FROM: Ryan J. Alsop, Chief Executive Officer
REPORT BY: Andrew M. Mize, Legislative & Policy Analyst
SUBJECT: Resolution Amending Section 8, Board Policies for Conducting Business, and approval of a list of recurring proclamations.
RECOMMENDATION
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Approve and adopt a Resolution amending Napa County Policy Manual, Part 1, Section 8, and approve and adopt a list of proclamations slated for presentation in 2026. (No Fiscal Impact)
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BACKGROUND
This item is before the Board upon referral to staff at the Board’s regular meeting on January 13, 2026.
Based on the referral, and additional conversations both with the referrer and internally, staff propose an amendment to Section 8 to add additional clarification regarding the presentation of laudatory proclamations by the Board, both at its regular meetings and outside those meetings.
Staff propose that, moving forward, the Board approve a list of recurring proclamations at the first regular meeting of each year.
Proclamations presented at Board meetings will by default include the electronic signatures of all five members, but all five signatures are not required for presentation. Board members may opt out of having their signature appear on any proclamation, regardless of individual vote.
Board members proposing additional proclamations not on the annually approved list may either present them individually signed, outside of a Board meeting, or refer the proclamation to the CEO, supported by a vote of a majority of the Board.
Recommended actions:
1. Approve and adopt the resolution effecting amendments to Section 8; and
2. Approve a list of proclamations for presentation in 2026.
FISCAL IMPACT
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Is there a Fiscal Impact? |
No |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
This discussion is intended to improve the efficiency and transparency of the Board’s efficiency and transparency by annually approving a list of regular proclamations and formally referring, upon majority vote of members present, additional proclamations not previously approved. |
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Consequences if not approved: |
Absent these changes, the current process of informal referral will continue unchanged. |
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Additional Information |
Strategic Initiative: Building Healthy, Connected Communities; Elevate County Service and Workforce Excellence. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.