TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Jonathan Delacruz, Assistant Engineer
SUBJECT: Approval of Plans and Specifications and Authorization to Advertise for Bids for the “South County Paving Project”, RDS 24-03
RECOMMENDATION
title
Approve the Plans and Specifications for the “South County Paving Project,” RDS 24-03 and authorization to advertise for sealed bids, and opening of the bids at a time, date, and location to be published by the Director of Public Works pursuant to Section 20150.8 of the Public Contract Code. (No Fiscal Impact)
body
BACKGROUND
In Fiscal year 2020, the road rehabilitation for El Centro Avenue (Project 20034, “El Centro Paving Project,” RDS 20-23) and Salvador Avenue (Project 20033, “Salvador Paving Project,” RDS 20-22) were created. The road rehabilitation work was planned to occur in the Summer 2020, however, was deferred based on workload due to the LNU and Glass fires. The project has since expanded to include other nearby roads and a section of the vine trail listed below. The Napa Valley Vine Trail Repair will be funded by ACO (part of the $20 million for transportation projects the Board authorized in 2022), and the road rehabilitation will be funded by Measure T.
On February 6, 2024, the BOS authorized the creation of and the budget amendment for design of Project 24025 (South County Paving, RDS 24-03), and Projects 20033 and 20034 were closed and the remaining funds were returned to M-T SRF. When the project was established, it included a small section (0.6 miles) of Solano Avenue. That scope has been removed and is planned to be included in a larger Solano Ave. project in 2025.
The scope of the project will involve the road rehabilitation methods for the four County roads and trail shown below:
• El Centro Avenue - Removal and replacement of asphalt from Big Ranch Road to Napa City Limit (Distance: 0.51±miles)
• Orchard Avenue - Full-Depth Reclamation and an asphalt overlay from Dry Creek Road to the Napa City Limit (Distance: 0.98±miles)
• Salvador Avenue - Removal and replacement of asphalt from Big Ranch Road to Napa City Limit (Distance: 0.53±miles)
• Sunnydale Drive - Removal and replacement of asphalt from Salvador Avenue to End (Distance: 0.15±miles)
• Napa Valley Vine Trail - This section of the Vine Trail was completed in 2016 and now needs maintenance. A fog seal and crack sealing will occur throughout the project limits with a small section receiving an asphalt overlay from Yountville Town Limit to Napa City Limit (Distance: 3.7±miles)
Total Miles: 5.92 miles
The total project cost estimate for the South County Paving Project is $3 million. The Plans and Specifications are complete and ready for approval by the Board of Supervisors. The Director is requesting authorization to advertise for bids. County staff will return to the Board of Supervisors at the time of construction to present a detailed project budget based on the lowest responsible bid and to request a budget transfer to fund the construction.
Requested Action:
1. Approve Plans and Specifications for the “South County Paving Project”, RDS 24-03 and authorization to advertise for sealed bids.
FISCAL & STRATEGIC PLAN IMPACT
|
Is there a Fiscal Impact? |
No |
|
Is it currently budgeted? |
No |
|
Where is it budgeted? |
Project 24025 will be funded by M-T SRF and ACO (for the vine trail only). |
|
Is it Mandatory or Discretionary? |
Discretionary |
|
Discretionary Justification: |
Approval of the Plans and Specifications and Authorization to Advertise the project for sealed bids to move into the construction phase of the project. |
|
Is the general fund affected? |
No |
|
Future fiscal impact: |
Construction |
|
Consequences if not approved: |
This project will not move forward to the construction phase. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: It has been determined that this type of project does not have a significant effect on the environment and is exempt from the California Environmental Quality Act. [See Class 1 (“Existing Facilities”) which may be found in the guidelines for the implementation of the California Environmental Quality Act of 14 CCR §15301; see also Napa County’s Local Procedures for Implementing the California Environmental Quality Act, Appendix B.]