TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Jonathan Delacruz, Assistant Engineer
SUBJECT: Approval of Plans and Specifications and Authorization to Advertise for Bids for the “2024 Road Striping Maintenance Project”, RDS 24-03, and Change Name of Project 23031
RECOMMENDATION
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Approve the Plans and Specifications for the “2024 Road Striping Maintenance Project”, RDS 24-11, authorization to advertise for sealed bids and opening of the bids at a time, date, and location to be published by the Director of Public Works pursuant to Section 20150.8 of the Public Contract Code and approve the project name change. (No Fiscal Impact; Discretionary)
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BACKGROUND
The Public Works Department maintains approximately 420 miles of roads of which the County classifies 38 miles as arterial, 109 miles as collector, 259 miles as local, and 8 miles as gravel. Most of the arterial and collector roads have a centerline and some have edge lines or bike lane striping. Most local roads only have stop markings at intersections.
County staff established an annual road striping maintenance program to refresh striping that has faded due to a combination of weather and normal traffic wear. Each year, the roads are evaluated, and a priority list is made to refresh those roads that are in the most need of striping to maintain public safety. On December 13, 2022, the BOS authorized creation of the “2023 Road Striping Maintenance Project” and a budget transfer of $200,000. The funding source was from the SB-1 Non-Operating Special Revenue Fund (Fund 2440, Org 1220052) (SB-1 SRF). The “2023 Road Striping Maintenance Project” was deferred to 2024 to allow staff to prioritize the 2023 Storm Repair projects.
Currently, County staff utilizes water-based traffic paint due to its affordability which allows more roads to be re-striped. When the majority of the roads’ striping is in good condition, staff will begin to use thermoplastic striping material which lasts longer than paint and provides improved visibility at night. Due to the higher cost for thermoplastic striping material, less roads can be re-striped per year. The striping on the attached list of County roads is faded and needs re-striping, however, the list will change over time as the County refreshes striping and evaluates the road network. For the proposed road striping maintenance project this year, water-based traffic paint will be used.
The Engineer’s Estimate for the 2024 Road Striping Maintenance total project cost is $170,000. The Plans and Specifications are complete and ready for approval by the Board of Supervisors. The Director is requesting authorization to advertise for bids. County staff will return to the Board of Supervisors at the time of construction to present a detailed project budget based on the lowest responsible bid and to request a budget transfer to fund the construction. Construction is anticipated to occur from June to July.
Requested Actions:
1. Approve Plans and Specifications for the “2024 Road Striping Maintenance Project”, RDS 24-11 and authorize to advertise for sealed bids; and
2. Change “2023 Road Striping Maintenance” project name (Fund 2040, Sub-Division 2040500, Project 23031) to “2024 Road Striping Maintenance” project.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
No |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Revenue for this project is proposed from SB-1 funding. Project is budgeted in Fund 2040, Org 2040500, Project 23031 (SB-1 Annual Roads Striping Project). |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Approval of the Plans and Specifications and Authorization to Advertise the project for sealed bids to move into the construction phase of the project. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
This is an annual project and future fiscal impact will be routine maintenance. |
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Consequences if not approved: |
If not approved, annual striping repair of County roads cannot begin, the striping will continue to fade resulting in potential road safety hazards on various roads throughout the County. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: Consideration and possible adoption of a Categorical Exemption Class 1: It has been determined that this type of project does not have a significant effect on the environment and is exempt from the California Environmental Quality Act. [See Class 1 (“Existing Facilities”) which may be found in the guidelines for the implementation of the California Environmental Quality Act of 14 CCR §15301; see also Napa County’s Local Procedures for Implementing the California Environmental Quality Act, Appendix B.]