TO: Board of Supervisors
FROM: Amanda Gibbs, Chief Probation Officer
REPORT BY: Ferlyn Buenafe, Probation Administrative Manager
SUBJECT: Request for the Purchase of Portable Radios in the Juvenile Hall
RECOMMENDATION
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Authorize the purchase of TAIT TP9600 Portable Radios in the Juvenile Hall from Sutter Buttes Communications, Inc.; and approve a Budget Amendment. (Fiscal Impact: $70,700 Expense; Juvenile Justice Center Capital Improvement Project Fund; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The Juvenile Hall’s portable radios and associated accessories are over 10 years old and will no longer be serviced by the vendor. The equipment is outdated and is in need of replacement.
Portable radios are used by Juvenile Hall staff to facilitate quick and reliable communication among staff enabling them to coordinate actions, respond to emergencies, maintain situational awareness and ensure secure operation of the institution. The purchase price includes high-capacity batteries to last up to 27 hours; multi-cradle chargers; belt clips; and earpieces. Each staff is issued a radio.
The Department conducted research and worked with Communications in the selection of TAIT TP9600 Portable Radios. The vendor is approved on the National Association of State Procurement Officials (NAPSO) list allowing a waiver of competitive bidding and sole source.
Requested Action:
1. Approve purchase for 26 Tait Portable Radios and associated accessories; and
2. Approve a budget amendment to Increase Services and Supplies by $70,700 offset by available fund balance (Fund 3000, Sub-Div 3000503, Project 23016, Account 52800).
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Where is it budgeted? |
There is currently $1,029,089 available fund balance in the CIP - Juvenile Justice Center (Fund 3000, Sub-Div 3000503, Project 23016). The request today is to increase appropriation to use fund balance to purchase radios for the Juvenile Hall. |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Radios are needed to assist with the security, safety and effective communication in the Juvenile Hall. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
No future fiscal impact. This is a one-time purchase. |
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Consequences if not approved: |
If not approved, the Juvenile Hall is not operating with functional equipment for the safety of youth and staff. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State of CEQA Guidelines) and therefore CEQA is not applicable.