TO: Board of Supervisors
FROM: Steven Lederer, Public Works Director
REPORT BY: Steven Lederer, Public Works Director
SUBJECT: Receive a report on emergency storm repair projects currently under construction
RECOMMENDATION
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Receive a report on projects requiring expedited emergency contracting procedures to repair damage from the February storms and affirm the need to continue this action. (No Fiscal Impact, Discretionary)
[4/5 vote required]
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BACKGROUND
Recent storms caused significant damage to the County road system, resulting in the Board of Supervisors declaring a state of emergency. Some of the sites require immediate action to protect the public and ensure the damage does not spread to other areas. The County used emergency contracting procedures to initiate work on these areas, which allowed for reduced time to hire contractors to perform the work.
Per Public Contract Code section 22050(c)(1), when the Board orders expedited contracting procedures be used, the Board shall review the emergency action at its next regularly scheduled meeting and at every regularly scheduled meeting thereafter until the action is terminated, to determine, by a four-fifths vote, that there is a need to continue the action.
The status of each project, and the estimated cost of each project, currently underway using this contracting provision is provided below:
Mt. Veeder Road (MVR) at Mile Post Marker (MPM) 1.2 ($1,500,000): Paving completed, project complete.
MVR at MPM 1.4 (funded jointly with MVR 1.2): Paving completed, project complete. More permanent repairs may be needed next winter, but those will be performed using regular contracting procedures.
Berryessa Knoxville Road (BKR) at MPM 4.0 ($1,000,000): Off haul and rock slope protection completed. Grind, pave, and project finish should occur the week of 4/21/25.
Pope Canyon Rd. 4.35 ($250,000): Drilling planned for week of 4/28/25. Repairs will follow.
Off Haul of Storm Debris: Work scheduled to commence the week of 4/21, weather permitting. Estimated 3 weeks in duration.
The Board has previously approved funding and no additional funds are being requested at this time. Good progress is being made on each of these projects, and staff recommends continuing these projects to conclusion in order to expeditiously protect public safety and property.
Requested Action:
Receive the above report and affirm that these projects should continue under the expedited contracts. [4/5 vote required]
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
No |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
The Board previously approved funding in the Roads Fund for these projects. |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Approval of this action will allow these important safety and storm repair projects to proceed to completion in an expeditious manner. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
None |
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Consequences if not approved: |
If not approved, the projects underway will be stopped until formal bidding procedures can be conducted, resulting in at least a month’s delay in restoring these roadways. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: General Rule. It can be seen with certainty that there is no possibility the proposed action may have a significant effect on the environment and therefore CEQA is not applicable. [See Guidelines For the Implementation of the California Environmental Quality Act, 14 CCR 15061(b)(3)].