TO: Board of Supervisors
FROM: Fire Administration
REPORT BY: David Shew, Napa County Fire Administrator
SUBJECT: Fire Services Agreement Between Napa County and the California Department of Veteran’s Affairs - Yountville Veteran’s Home
RECOMMENDATION
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Approve Fire Services Agreement No. 250236B between Napa County and the California Department of Veteran's Affairs - Yountville Veteran's Home, for fire protection services. (Fiscal Impact: $1,684,976 Revenue; Fire Fund; Budgeted; Discretionary)
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BACKGROUND
The California Department of Veterans Affairs (CalVet) at the Veterans Home of California, Yountville (Home) located at 100 California Drive, Yountville, California 94559, and the Town of Yountville (Town) contract with Napa County (County) to provide Fire Protection Services to each jurisdiction. These Fire Protection Services are provided via through the County’s own contract with the California Department of Forestry and Fire Protection (CAL FIRE).
Fire Protection Services in the Yountville area of the County are provided through a three-way cost share between the County, the Town, and CalVet. This arrangement for providing Fire Protection Services has been in existence for several decades, and this agreement is a renewal to continue these services. These services include fire protection and suppression services, emergency medical services, emergency dispatch services, the availability of both a hazardous materials team as well as a technical rescue team, fire department administrative services, the provision of a quarterly report from the Yountville Fire Station to the Chief Safety Officer, and joint coordination with the Home’s Office of Public Safety Officers and the California Highway Patrol (CHP) in an effort to mitigate incidents at the Home.
This agreement provides for the Home’s share of costs associated with staffing and operation of the Yountville Fire Station. For the Fiscal Year 2024-2025, this agreement provides for a four (4) person team level, seven (7) days per week, twenty-four (24) hours per day. The staffing to assure the team level and response time parameters will be at the discretion of CAL FIRE. The maximum amount for this agreement is $1,684,976.00, which pays for personnel costs, station expenses, safety gear and equipment, administrative costs, and some minor miscellaneous costs. This $1,684,976.00 amount that CalVet pays does not match the amount that the Town pays. The reason is that the County utilizes two CalVet-owned sites for activities related to the provision of fire services. Specifically, these sites include a fire station and a training facility. The rent for the use of these properties has been calculated and agreed upon by the two parties to be valued at $40,000.00. In consideration for CalVet’s waiver of the rent that contractor owes under these leases, Contractor shall waive CalVet’s contribution to the Truck Replacement Fund of $29,487.15
This agreement is written as a contract maximum; however, CalVet will be billed based on actual services provided.
Requested Action:
1. Approve Agreement No. 250236B between Napa County and the California Department of Veteran’s Affairs - Yountville Veteran’s Home for a contract maximum of $1,684,976 for fire protection services.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Fire Fund (2100) |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
This agreement provides revenue to the County of Napa through June 30, 2025, to offset fire expenditures at the Yountville Fire Station. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
The County is responsible for one third of the three-way cost share for the Yountville Station. |
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Consequences if not approved: |
Loss of one third of the revenue supporting the Yountville Fire Station. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by California Code of Regulations, title 14, section 15378 (State CEQA Guidelines) and, therefore, CEQA is not applicable