TO: Board of Supervisors
FROM: Sheryl L. Bratton, County Counsel
REPORT BY: Erin Cossen, Legal Office Manager
SUBJECT: Agreement No. 260256B with Logikcull Systems, Inc.
RECOMMENDATION
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Approve and authorize Agreement No. 260256B with Logikcull Systems, Inc. for Logikcull Legal Hold software effective January 1, 2026 for a maximum compensation of $11,880 in Fiscal Year 2025-26. (Fiscal Impact: $11,800 Expense; General Fund; Budgeted; Discretionary)
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BACKGROUND
Logikcull Systems, Inc. (Logikcull) is the provider of Logikcull Discovery Solution software that the County has been using since it entered into Agreement No. 230362B on March 23, 2023. Logikcull is also a provider of legal hold management software. Legal holds are necessary to ensure that records relating to pending or anticipated litigation are retained and protected from destruction during routine record management practices. Failure to ensure that records are retained relating to matters in which litigation is reasonably anticipated would impact the County’s position in litigation and could lead to sanctions. Currently, legal holds are managed manually. This software will allow staff to better track and manage legal holds related to anticipated or pending litigation, improving the County’s ability to meet its discovery obligations.
Agreement No. 260256B will provide the County with access to Logikcull’s Legal Hold Solution software with 75 legal holds in Fiscal Year 2025-26 and increases to 125 holds in Fiscal Year 2026-27. The maximum compensation under this agreement is $11,880 for Fiscal Year 2025-26 and will increase to $29,700 in Fiscal Year 2026-27.
Requested Action:
Approve and authorize Agreement 260256B with Logikcull Systems for $11,800.
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
County Counsel |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
This software improves County Counsel’s ability to manage legal holds and fulfill the County’s discovery obligations. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
Funds will be appropriated in future fiscal years, as needed. |
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Consequences if not approved: |
Staff would have to manually track and manage legal holds and responses, increasing the risk of error. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.