TO: Board of Supervisors
FROM: Steve Lederer - Director of Public Works
REPORT BY: Nate Galambos - Engineering Manager
SUBJECT: Amendment No. 1 to Agreement with Geocon Consultants Inc. for Inspection Services for Replacement Detention Facility PW 20-100
RECOMMENDATION
title
Approve and authorize Amendment No. 1 to Agreement No. 220333B with Geocon Consultants for a new maximum amount of $691,350 for additional inspection services related to the Napa County Replacement Detention Facility project, PW20-100. (Fiscal Impact: $321,125 Expense, Capital Improvement Projects Fund; Budgeted, Discretionary).
body
BACKGROUND
On February 28, 2023, the Board of Supervisors (Board) approved an Agreement with Geocon Consultants, Inc. (Geocon) for geotechnical investigation, testing and special inspection services for the Napa County Replacement Detention Facility project, PW 20-100. The original scope of work for the Agreement was based on Geocon’s assessment of the plans and assumptions of how construction would proceed. While the project is progressing on schedule, special inspections and testing is more intensive that originally anticipated, especially in order to maintain the project schedule. Moreover, additional testing requirements to meet the State fire and life safety regulations were needed, but not originally anticipated in the original scope of work.
As a result, Public Works staff is proposing Amendment No. 1 to the Agreement to increase the amount of inspection time and include the additional inspections related to fire, life and safety. The estimated cost for the additional work is $321,125 and would increase the total, not to exceed, amount of the Agreement to $691,350. Funding for Amendment No. 1 is accounted for in the overall project budget and no additional funding requests are required at this time, however, should unforeseen conditions arise during construction that require additional services, Public Works staff may return to the Board for another amendment to the Agreement.
Requested action:
Approve and authorize Amendment No. 1 to Agreement No. 220333B with Geocon Consultants, Inc. to increase the maximum compensation by $321,125 for a new maximum amount of $691,350 for geotechnical investigation, testing and special inspection services.
FISCAL & STRATEGIC PLAN IMPACT
|
Is there a Fiscal Impact? |
Yes |
|
Is it currently budgeted? |
Yes |
|
Where is it budgeted? |
Project 19005 |
|
Is it Mandatory or Discretionary? |
Discretionary |
|
Discretionary Justification: |
Additional inspections are required to complete the jail facility and for it to meet State requirements prior to occupancy. |
|
Is the general fund affected? |
No |
|
Future fiscal impact: |
Project will not be complete until fiscal year 24-25. |
|
Consequences if not approved: |
Required inspections will not be completed delaying project construction completion. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: A Final EIR was prepared and certified by the Board of Supervisors on February 11, 2014 for the Napa County Jail Project (SCH#2013012072). There have been no substantial changes to the Project or new information of substantial importance within the meaning of CEQA Guidelines section 15162 that would warrant additional environmental review in connection with this action.