TO: Board of Supervisors
FROM: Jon Gjestvang, Chief Information Officer - Information Technology Services
REPORT BY: Elena Guzmán, Staff Services Analyst II
SUBJECT: Approve purchase of Capital Asset and Budget Amendment for Tait Key Fill Device
RECOMMENDATION
title
Authorize purchase of a capital asset for a Key Fill Device required for the encryption of the Communications radio system and approve a related Budget Amendment. (Fiscal Impact: $6,000 Expense; Not Budgeted; ITS Fund; Discretionary)
[4/5 Vote Required]
body
BACKGROUND
With the goal of encrypting law enforcement radio traffic to comply with the Department of Justice mandates and address the unforeseen limitations of the current radio equipment that interfaces with the City of Napa 911 Dispatch Center’s systems, ITS - Communications has deployed a separate interface for the Dispatch Center that meets the necessary requirements. This interface only accepts encryption keys based on a proprietary format supplied by the Tait Key Fill Device (KFD). The interface is responsible for encrypting and decrypting digital audio used by the City of Napa 911 Dispatch center to communicate with law enforcement personnel in the field. Without the KFD communications, Napa County will not meet the requirements set by the Department of Justice for encrypting radio traffic that broadcasts personally identifiable information (PII).
Requested Actions:
1. Approve purchase of a capital asset in the amount of $6,000 for one (1) Key Fill Device (KFD); and
2. Approval of a budget amendment increasing capital asset appropriations in the Information Technology Services budget (4200013-55400) in the amount of $6,000 using available Fund Balance.
FISCAL IMPACT
|
Is there a Fiscal Impact? |
Yes |
|
Is it currently budgeted? |
No |
|
Where is it budgeted? |
Not budgeted, will use Information Technology Services Available Fund Balance, Subdivision 4200013, Account 33100. |
|
Is it Mandatory or Discretionary? |
Discretionary |
|
Discretionary Justification: |
Without the Key Fill Device (KFD), the Communications master base station cannot be encrypted and mandate from the Department of Justice will not be met. |
|
Is the general fund affected? |
No |
|
Future fiscal impact: |
No future fiscal impact beyond the current fiscal year. |
|
Consequences if not approved: |
If not approved, Communications will not be able to meet the Department of Justice’ mandate for encrypting radio traffic broadcasting PII. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State of CEQA Guidelines) and therefore CEQA is not applicable.