TO: Board of Supervisors
FROM: Steve Lederer, Director of Public Works
REPORT BY: Sonja El-Wakil, Associate Engineer
SUBJECT: “Measure T Yountville Cross Road, Finnell Road Paving Project,” RDS 24-10 -Construction Contract Award and Budget Transfer
RECOMMENDATION
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Award of Construction Contract to O.C. Jones and Sons, Inc. of Berkeley, California in the amount of $1,779,579 for the “Measure T Yountville Cross Road and Finnell Road Paving Project,” RDS 24-10, and approve a Budget Amendment. (Fiscal Impact: $1,995,656 Expense; Measure T Special Revenue Fund; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The Project will rehabilitate Yountville Cross Road and Finnell Road to a renewed pavement life of approximately 20 years.
On March 26, 2024, the Board of Supervisors (Board) approved advertisement of plans and specifications for the Project. On April 25, 2024, bids were received and opened. The bid results are attached for reference.
The lowest responsive base bid of $1,779,579 is from O.C. Jones and Sons, Inc. of Berkeley, CA. The total project cost is $2,295,656, including design phase funds previously approved, and the request today for $1,995,656. Approval of the requested actions today will initiate construction. It is anticipated that this project will cross into next fiscal year. Construction is anticipated to occur in Summer 2024 and be completed by the end of the calendar year.
O.C. Jones and Sons, Inc. is not a local vendor however, the Public Contract Code requires that the construction contract be awarded to the lowest responsible bidder regardless of whether the low bidder is local or not. Staff reached out to the local construction contractor community by advertising the request for bids in the Napa Valley Register and the Solano-Napa Builder's Exchange, and by posting on the County website. Staff also sent "Notices to Contractors" to the local construction community.
Requested Actions:
1. Award of construction contract for the “Measure T Yountville Cross Road and Finnell Road Paving Project,” RDS 24-10 to O.C. Jones and Sons, Inc. of Berkeley, California for their low base bid of $1,779,579, and authorization for the Chair to sign the construction contract; and
2. Approve a Budget Amendment for the following (4/5 vote required):
a. Increase Transfers Out appropriations by $1,995,656 in the Measure T Special Revenue Fund (M-T SRF) Fund (Fund 2440, Sub-Division 1220053, Account 56100) offset by use of its available fund balance to transfer to Project 24024; and
b. Increase Construction Services appropriations by $1,995,656 in Project 24024 budget (Fund 2040, Subdivision 2040500, Project 24024, Account 52360) offset by a transfer-in revenue from M-T SRF.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Staff has identified the proposed projects as needing improvements based on the Napa County Pavement Management Program. The proposed projects are in the 5 Year Road Repair plan adopted by the Board of Supervisors. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Remaining budget from Fiscal Year 2023-2024 will be carried over to the Fiscal Year 2024-2025 budget. |
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Consequences if not approved: |
If not approved, the Project will not be constructed, and the needed maintenance of the roadway will be deferred. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: It has been determined that this type of project does not have a significant effect on the environment and is exempt from the California Environmental Quality Act. [See Class 1 (“Existing Facilities”) which may be found in the guidelines for the implementation of the California Environmental Quality Act at 14 CCR §15301; see also Class 2 (“Replacement of Reconstruction”) which may be found in the guidelines for the implementation of the California Environmental Quality Act at 14 CCR §15302; see also Napa County’s Local Procedures for Implementing the California Environmental Quality Act, Appendix B.]