TO: Board of Directors
FROM: Amanda Griffis - Supervising Environmental Resource Specialist
REPORT BY: Amanda Griffis - Supervising Environmental Resource Specialist
SUBJECT: Agreement for Household Hazardous Waste Collection
RECOMMENDATION
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AGREEMENT FOR HOUSEHOLD HAZARDOUS WASTE COLLECTION
DISCUSSION AND REQUESTED ACTION: Upper Valley Waste Management Agency Manager requests approval of and authorization for the Board Chair sign a three-year agreement with Clean Earth Environmental Solutions, Inc. for the mobilization to conduct and collection and disposal of household hazardous waste at temporary events requested by the Agency. The compensation to the contractor shall not exceed $70,000 per fiscal year.
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EXECUTIVE SUMMARY
Staff recommends approval and authorization for the Chair to sign an agreement with Clean Earth Environmental Solutions, Inc. for the mobilization to conduct and collection and disposal of household hazardous waste at temporary events requested by the Agency. Clean Earth Environmental Solutions, Inc. provided the least expensive proposal to the Napa Vallejo Waste Management Authority during a recent RFP process. Clean Earth Environmental Solutions, Inc. is the current provider of hazardous waste disposal services up valley and has provided excellent service over the years. Overall program costs depend on the total amount of materials received.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Upper Valley Waste Management Agency |
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Is it Mandatory or Discretionary? |
Mandatory |
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Is the general fund affected? |
No |
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Future fiscal impact: |
None. This item can be reviewed on a yearly basis. |
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Consequences if not approved: |
UVWMA will not have a contractor to conduct hazardous waste events and dispose of hazardous wastes from household hazardous waste events. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
The current Agreement is scheduled to expire on June 30, 2024. A request for proposals was created and distributed by Napa Vallejo Waste Management Authority in spring 2024. Two proposals were received. The proposal from Clean Earth Environmental Solutions, Inc. contained a very complete scope of work and lowest overall cost. Clean Earth Environmental Solutions, Inc. operates numerous household hazardous waste collection facilities throughout the State of California. They are the current provider of services for UVWMA and conduct hazardous waste events for the public effectively. The term of the proposed agreement is three years. Annual costs are based on the types and amounts of hazardous materials received as well as the size of temporary household hazardous waste collection event. There is a contractual limit of $70,000 each fiscal year.