TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works, Fleet Division
REPORT BY: Mercedes Meats - Supervising Staff Services Analyst
SUBJECT: Trade-In of County Surplus Equipment
RECOMMENDATION
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Approve and authorize the disposal of one surplus piece of equipment by way of trade-in. (Fiscal Impact: $28,000 Revenue; Fleet; Not Budgeted; Discretionary)
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BACKGROUND
The Public Works Director, Fleet Manager, and Purchasing Agent are recommending disposal of a 1995 Caterpillar Motor Grader 140G, Property No. 26459-0, Asset No. 100020 by way of trade-in for a $28,000 credit toward purchase of new equipment. This piece of equipment has outlived its useful life, has been or will be removed from service, and is no longer required for public use. With approval of today’s action, the piece of equipment will be declared surplus and traded-in. The Purchasing Agent, with Board affirmation and approval, is authorized by Government Code Section 25363 and Section 9-6 of the County Purchasing Manual to accept advantageous trade-in allowances for County personal property that has been determined to be of no further public use.
Requested Actions:
1. Declare certain capital asset equipment as surplus and no longer required for public use;
2. Authorize the Auditor-Controller to remove these surplus assets from the capital asset listing; and
3. Affirm that the Purchasing Agent may exercise his authority to dispose of said fixed asset surplus property by accepting an advantageous trade-in allowance.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The piece of equipment recommended for surplus and trade-in has outlived its usefulness, has or will be removed from service, and is no longer required for public use. Trade-in allowance will be used towards new equipment for the roads division. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
There is no future fiscal impact past the current fiscal year. |
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Consequences if not approved: |
Accumulated surplus property would exceed existing storage capacity. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.