TO: Board of Supervisors
FROM: Jon Gjestvang, Chief Information Officer - Information Technology Services
REPORT BY: Elena Guzman, Staff Services Analyst
SUBJECT: Disposal of County Surplus Property for Donation
RECOMMENDATION
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Chief Information Officer requests the following:
1. Declare certain items of personal property as surplus and no longer required for public use; and
2. Authorize the Purchasing Agent to dispose of these items of personal property by donating them to Computer for Classrooms.
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EXECUTIVE SUMMARY
Information Technology Services (ITS) has accumulated certain surplus computer items, which no longer meet
the County’s equipment standards and requirements but still have potential for use by local entities that meet
the criteria set forth in California Government Code Section 25372. Under the code, the Board of Supervisors,
by majority vote, can donate any real or personal property the Board declares to be surplus to public agencies,
public schools and any organization exempt from taxation pursuant to 26 U.S.C. Sec. 501(c) (3), that is
organized to provide health or human services.
Today’s request to donate personal computers (PCs), monitors, printers, and miscellaneous surplus equipment is for Computers for Classrooms, which meets the requirements of Government Code Section 25372.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
No |
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County Strategic Plan pillar addressed: |
Effective and Open Government |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15738 (State CEQA Guidelines) and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
Information Technology Services (ITS) tries to replace computers used by County employees every 4 years.
Reasons for replacement are:
• Warranties on the computers are three years and repairing a computer over 4 years of age can be costly.
• When taking the cost of repair and considering how much time is left on the computer, it makes sense to
replace with a new computer.
• Older computers face more system failures as well as higher maintenance costs.
• Older systems are more likely to see power supply failures, network component failures and hard drive
failures leading to nonproductive employee time.
As a result of replacing the computers on a regular basis, there is a need to surplus older equipment that no
longer benefits the County. In making the decision to recommend whether surplus computer equipment is to
be donated or sent to public auction, staff considers a few variables:
• Does the surplus computer equipment have any significant dollar value the County could reasonably
recover?
• What is the general condition and usefulness of the surplus computer equipment?
• Has there been any expressed need for surplus computers by eligible schools and tax-exempt health or
human service organizations?
ITS has accumulated certain surplus computer items, which no longer meet the County's equipment standards
and requirements but still have potential for use by local entities that meet the criteria set forth in California
Government Code Section 25372. Under the code, the Board of Supervisors, by majority vote, can donate any
real or personal property the Board declares to be surplus to public agencies, public schools and any
organization exempt from taxation pursuant to 26 U.S.C. Sec. 501(c) (3), that is organized to provide health or human services. Today’s request to donate personal computers (PCs), monitors, printers, and miscellaneous surplus equipment is for Computers for Classrooms, which meets the requirements of Government Code Section 25372.
Computers for Classrooms helps provide refurbished computers to California schools, nonprofits, seniors, and
citizens with low income. At this time, there are no immediate needs from the Napa County Health and
Human Services Agency's clients or local schools. All recommended items have been reviewed and deemed
obsolete and unsuitable for County use.
List of donation items is attached.