TO: Board of Supervisors
FROM: Alexander Alarcon, Interim Director of Corrections
REPORT BY: Sue Kuss, Staff Services Manager
SUBJECT: Approve Agreement No. 260106B with Brightly Software, Inc.
RECOMMENDATION
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Approve and authorize Agreement No. 260106B with Brightly Software, Inc. to perform a Facility Condition Assessment and inventory assessment for the Napa County Detention Center. (Fiscal Impact: $19,772 Expense; General Fund; Budgeted; Discretionary)
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BACKGROUND
The Napa County Detention Center began operations August 16, 2025. Because the building and its systems are new, the Department has an opportunity to create a preventative maintenance protocol that adheres to each component’s manufacturer’s specifications. The number and complexity of systems at the new facility requires attention to many details to stay current with recommended maintenance schedules. Best practice dictates conducting an inventory of all equipment, creating a database of recommended scheduled maintenance, tracking repairs and the useful life of assets.
The Corrections Department proposes to utilize Brightly Software Inc.’s (Brightly) facility management software to create an inventory of equipment (make/model/serial number) and track and alert staff to the need for scheduled preventive maintenance. The inventory system includes placing barcodes on major pieces of equipment that will help track equipment that has been repaired, the cost of the repair, and facilitate calculations of the estimated remaining useful life of equipment.
Requested Action:
1. Approve and authorize Agreement No. 260106B with Brightly Software, Inc. for the term of December 16, 2025-December 16, 2026.
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
1400003-52490 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
A facilities condition assessment and inventory will assist maintenance staff to perform preventive maintenance on schedule, minimize repairs, and maximize the useful life of each system/asset. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
Future costs will be included in the department’s budget |
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Consequences if not approved: |
Building maintenance staff will need to track scheduled preventive maintenance manually. |
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Additional Information |
Brightly Software Inc.’s facilities management software has been used by the Property Management Division of Public Works since 2017. |
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Strategic Initiative |
Elevating County Service and Workforce Excellence |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.