TO: Napa-Vallejo Waste Management Authority Board of Directors
FROM: Chris Celsi, Executive Director
REPORT BY: Chris Celsi, Executive Director
SUBJECT: Agreement with Aptim Environmental & Infrastructure for replacement of 3 compressors and related components at the American Canyon Sanitary Landfill
RECOMMENDATION
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Approve and Authorize an Agreement with Aptim Environmental & Infrastructure to replace three compressors and a dryer, and improve a related concrete slab, for the current leachate system located at the American Canyon Sanitary Landfill. (fiscal impact: $97,032.17 expense; discretionary)
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EXECUTIVE SUMMARY
Aptim Environmental & Infrastructure, LLC provides various services related to monitoring and maintenance of the closed American Canyon Sanitary Landfill pursuant to Agreement No. 2020-03. The scope of services of Agreement No. 2020-03 includes non-routine maintenance, repair and replacement of various site equipment, systems, and features that may be compromised. Aptim was investigating failures associated with the 20 year old compressors used to operate the landfill’s leachate system, and discovered their immediate replacement was necessary. The cost to replace the three compressors, one dryer, and improvements to the steel-reinforced concrete pad were more than anticipated in Agreement No. 2020-03, so this Agreement was prepared to compensate Contractor for it work. The FY 24-25 budget did not include the cost to replace the compressors. The budget was amended by the Board of Directors at our May meeting and the work has been completed.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Is it Mandatory or Discretionary? |
Discretionary |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
None |
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Consequences if not approved: |
Invoices for services provided cannot be paid, landfill could be in non-compliance. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is categorically exempt from CEQA pursuant to CEQA Guidelines section 15301, as the repair or maintenance of existing public facilities involving negligible or no expansion of existing or former use.